Legal Assistant

This is a Full Time Job

Legal Assistant (Legal)

Responsibilities

What You’ll Do

Supports a team of legal professionals, performs a variety of legal and administrative support duties contributing to the department’s goals and objectives and advancing the mission of SAG-AFTRA.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

ESSENTIAL DUTIES & RESPONSIBILITIES:

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

LEGAL SUPPORT:
• Accept service of and prepare responses to subpoenas – evaluate the subpoena, conduct research and/or pull necessary information.
• Prepare and serve arbitration demands and other filings.
• Prepare arbitration exhibits.
• Prepare, distribute and archive correspondence, including but not limited to Court pleadings and arbitration pleadings.
• Develop reports and perform research for supervisors in support of legal proceedings.
• Maintain client-privilege level department files for the team (i.e. member discipline, government affairs, employee cases, etc.).
• Serve as a first level interface for department clientele, from employees to executives, and members to senior studio executives, exercising the highest level of discretion and confidentiality for each interaction.

ADMINISTRATIVE SUPPORT:
• Screen visitors and telephone calls.
• Prepare, handle and track mass mailings of checks and correspondence.
• Receive and distribute department mail.
• Serve as backup to others within the legal support team.
• Receive and return phone calls, as required.
• May coordinate travel arrangements.
• May be required to attend, record and compose minutes for meetings.
• May schedule meetings and arrange conference calls.
• May prepare expense reports.
• Transcribe or take dictation, if requested.
• Generate correspondence, if requested.
• Perform other duties as assigned or as the situation dictates.

Qualifications

What You’ll Need

We want to make sure you’re successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)
• Must deal with confidential matters in a professional and discreet manner.
• Able to effectively communicate in English through oral and written communication methods.
• Able to use both Microsoft and Google applications and other internal information management systems (GSuite/Google Docs/Google Sheets/Google Slides/Gmail/Time Matters/Oracle/Documentum/Cara).
• Detail oriented.
• Able to organize, prioritize, and coordinate multiple tasks under daily deadlines.
• Able to professionally field calls from/deal with irate, hostile, and/or difficult personalities.
• Capable of taking direction from more than one supervisor.
• Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds, both internally and externally.
• Hold yourself and others accountable for a high level of performance and integrity.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such a level as is determined at SAG-AFTRA’s sole discretion.
• Must be available and willing to work extended hours (and/or overtime for applicable non-exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.

MINIMUM QUALIFICATIONS:

Education and/or Experience:
• High school diploma or equivalent, with minimum of 4 years’ relevant experience in a legal support capacity; College degree or applicable college courses a plus.
• Pass typing test with 45 WPM

Certificates, licenses, and/or registrations:
• NA

What You’ll Get

We are a great place to work because we offer:
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities

Notice to Applicants:
• To be eligible for employment with SAG-AFTRA, applicants must have current authorization to work for any employer within the U.S. We cannot offer sponsorship for an employment visa or assume responsibility for an existing one at this time.
• Employees are required to work in the state/location indicated on the job posting and relocation assistance is not provided. SAG-AFTRA operates on a 35-hour workweek schedule.
• As part of the selection process, external candidates may be required to attend an in-person interview.
• A voluntary hybrid work schedule may be authorized for some positions. This schedule requires a minimum of two to four days per week of in-office attendance. SAG-AFTRA reserves the right to change in-office requirements at any time based on business needs.