Labor Contracts and Contributions Manager

This is a Full Time Job

Position Summary

The Labor Contracts and Contributions Manager is responsible for overseeing union and guild labor contract administration and contributions compliance for entertainment productions. This role ensures accurate interpretation, implementation, and maintenance of collective bargaining agreements, fringe benefit rates, and contribution reporting. The Manager works cross-functionally with Management, Payroll, HR, Finance, and Production teams to ensure contractual accuracy, system integrity, and timely remittance of union and guild contributions.

This is a hands-on, working-manager position rather than a primarily supervisory or advisory one. While the title includes the word ''Manager,'' the role functions as an individual contributor at its core: the successful candidate will personally perform a substantial volume of routine clerical, data-entry, recordkeeping, and administrative tasks on a daily basis, in addition to the analytical and compliance responsibilities described below. Direct supervisory authority is limited, and the position does not involve the practice of law or the rendering of legal advice. Applicants should expect that detailed, repetitive, and hands-on administrative work is a core and recurring part of this job.
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Essential Duties and Responsibilities

Labor Contracts & Union/Guild Administration

• Analyze, interpret, and apply entertainment industry collective bargaining agreements to ensure accurate wage and benefit implementation.
• Maintain and manage union and guild fringe structures, contribution rates, and benefit rules across projects.
• Monitor and control calendars of scale wage changes, fringe increases, contract expirations, and amendments.
• Create and distribute summaries of key contractual changes for internal stakeholders.
• Serve as a subject matter expert for union-related inquiries from internal departments and external partners.
• Provide guidance on contract interpretation for complex or non-standard production scenarios.
Contributions Oversight
• Oversee union and guild contribution reporting, verification, and reconciliation.
• Identify, analyze, and resolve discrepancies in pension, health, welfare, and other fringe contributions.
• Research and respond to delinquency notices, late penalty letters, shortages, and audit inquiries from fund offices.
• Run and review fringe and contribution reports to support audits and internal compliance.
• Request refunds and corrections from fund offices when overpayments or errors occur.
• Maintain accurate and compliant documentation for all union and guild contribution rates and reporting.

Cross-Functional Collaboration & Systems Support

• Coordinate closely with Payroll to validate wage and fringe setups and provide backup documentation as needed.
• Partner with IT and Development teams on system enhancements related to labor contracts, fringes, and reporting.
• Assist with project setup, validation testing, and quality assurance for union-related payroll configurations.
• Support and provide oversight to the Contributions function and related team members.
• Consult with HR as necessary on compliance, Wage & Hour, and legal matters outside of the scope of work for Labor Relations.

Clerical & Administrative Responsibilities (Non-Supervisory)

A significant portion of this role consists of hands-on, individual clerical and administrative work performed personally by the incumbent. These duties are essential, recurring, and not delegated:
• Perform high-volume manual data entry of wage rates, fringe rates, contribution figures, and contract terms into payroll and reporting systems.
• Complete, file, scan, and organize union and guild contribution forms, remittance reports, and supporting documentation.
• Prepare, format, and proofread routine correspondence, spreadsheets, logs, and standard reports.
• Maintain orderly physical and electronic filing systems, including labeling, indexing, and archiving of contract and contribution records.
• Manually reconcile figures line by line, identify keying errors, and enter corrections into systems.
• Photocopy, assemble, distribute, mail, and electronically transmit remittance packages, notices, and acknowledgments to fund offices and internal teams.
• Maintain and update logs, calendars, trackers, and checklists for deadlines, submissions, and follow-up items.
• Respond to routine emails and telephone inquiries and perform other day-to-day clerical and administrative tasks as needed.

Additional Responsibilities

• Maintain internal labor relations documentation and reference materials.
• Ensure compliance with contractual updates, regulatory requirements, and industry best practices.
• Provide high-quality service and timely responses to internal and external stakeholders.
• Perform other related duties as assigned.
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Qualifications

Required Qualifications

• Minimum 5 years of experience working with entertainment industry union and guild contracts and contributions.
• Strong knowledge of collective bargaining agreements, fringe benefits, and contribution reporting requirements.
• Proven experience working in a multi-union environment.
• Exceptional analytical skills with strong attention to detail.
• Ability to communicate complex contractual issues clearly, both verbally and in writing.
• Proficiency with payroll systems, reporting tools, and Excel.
• Excellent Interpersonal, Communication, and Executive Function skills.
• Willingness and ability to personally perform a high volume of routine clerical, data-entry, filing, and administrative work as a core, daily part of the role.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Prior experience overseeing or mentoring labor relations or contributions staff.
• General understanding of entertainment payroll processes and production workflows.
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Work Environment & Physical Requirements

• Primarily office-based with regular use of standard office equipment.
• Ability to sit or stand for extended periods.
• Manual dexterity sufficient to operate computers and office equipment.
• Occasional overtime may be required to meet business or production deadlines.
• Ability to lift up to 50 pounds as needed.