Production Coordinator

This is a Full Time Job

Position Description:

We are looking for a Production Coordinator who will be responsible for ensuring the successful execution and reconciliation of an event / project. Planning and advance preparations, coordinating equipment logistics, event production personnel, financial considerations of the project as they relate to the budget, support & collaboration with the EVP of Production, Director and Production Managers. This hybrid is a full-time salary position, with the expectation of being in the office 4 days per week, 1 day remote.

Essential Functions:
• Must ensure positive and organized environment for the production department and venue locations.
• Schedule, train and direct production department support personnel.
• Responsible for adhering to the budget and tracking the financial aspects of department.
• Create, maintain production inventory / maintenance logs. Ensure all procedures are cost effective.
• Create and maintain global production timeline with EVP of Production and Production Managers, inclusive of load in, event and load out.
• Create and distribute daily schedule to all staff in a timely manner.
• Maintain regular communications with EVP of Production and Production Managers to facilitate proper intra-departmental communication and coordination.
• Advance logistical details for projects/events in conjunction with the EVP of Production and Production Managers.
• Attend production / operation meetings as directed by the EVP of Production.
• Maintain a detailed and thorough filing system of all current and past event files on the shared drive.
• Maintain accurate vendor records, following purchase ordering procedures.
• Execute vendor agreements for confirmed vendors.
• Secure certificates of insurance from confirmed vendors.
• Submit approved project invoices in company accounts payable system.

Job Requirements:

Minimum Requirements:
• Calm / Professional and customer service-oriented demeanor.
• Must possess superior interpersonal communication and organizational skills.
• Ability to be a self-starter and use down time effectively to support department.
• Strong written and oral communication skills.
• The ability to independently manage your time, prioritize tasks to meet directed deadlines.
• Minimum of 2 years Event Production experience.
• Ability to handle multiple projects simultaneously.
• Ability to make clear concise decisions, often with limited information.
• Develop a clear understanding of the key players in the event and entertainment business.
• Ability to work in a demanding environment and through difficult situations.
• Able to work flexible and long hours, including late nights and weekends.
• Must have an impeccable attention to detail.
• Quick-thinking and an adept problem-solving skills.
• Display initiative, accountability, while also working as a constant team player who is collaborative, positive and flexible.
• Computer literate on Apple / Mac.
• Must have a high level of proficiency in Microsoft Outlook and Microsoft Office Suite.

Preferred:
• Physical Demands/Working Environment:
• Must be able to stand / walk for extended periods of time.
• Must be able to lift up to 50lbs.
• Moderate to loud level of noise in work environment.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive in