Payroll Manager

This is a Full Time Job

WHO WE'RE LOOKING FOR

We are seeking a detail-oriented Payroll Manager to oversee multi-state payroll operations and financial benefit administration for approximately 400 employees over 5 companies. You are a proactive problem solver with strong analytical knowledge who can seamlessly manage compliance, reporting, and audits. You have advanced Excel skills to streamline our data analysis and possess the technical aptitude to manage our HCM systems effectively.

WHAT YOU'LL DO

• Process and review bi-weekly payroll using Workday.
• Coordinate with our tax provider, Asure, regarding all payroll tax authorities and filings.
• Update employee earnings and deductions and review employee changes.
• Review payroll management reports and prepare/review all payroll-related journal entries.
• Administer the 401(k) plan in Fidelity (oversee enrollment, salary deductions, 401(k) reporting, and respond to participant inquiries).
• Schedule and conduct the annual 401(k) audit with the outside auditor.
• Compile and prepare annual 401(k) data for Form 5500 and file returns.
• Administer 457(b) deferred compensation plans.
• Set up accounts in new tax jurisdictions as needed.
• Prepare the compensation schedule for Form 990 for The Recording Academy and four affiliates.
• Review and reconcile quarterly payroll tax returns.
• Reconcile payroll-related general ledger and bank accounts, as well as non-payroll-related accounts as required.
• Review and assist People & Culture with unemployment claims and unemployment benefit audits.
• Review, enter, and remit payments for wage and garnishment orders.
• Compile information for annual worker's compensation audits.
• Create ad hoc analysis and reporting as required.
• Conduct quarterly 401(k) committee meetings to review 401(k) investment performance and maintain the investment policy.
• Work with People & Culture and Accounting teams to ensure proper on-boarding and off-boarding of employees.
• Prepare and enter year-end payroll-related accruals.
• Calculate discretionary contribution amounts for the 401(k) Plan.
• Prepare and review census information and year-end financial audit support information.
• Assist with the annual insurance renewal process.
• Maintain electronic banking information.
• Train the backup payroll manager.

SKILLS & EXPERIENCE

• Bachelor's degree in Accounting, Finance, or related preferred. APA certification (FCP or CPP) preferred.
• Proven experience in multi-state payroll processing and management.
• Strong background in accounting, specifically regarding general ledger reconciliation and journal entries.
• Experience administering 401(k) and deferred compensation plans (Fidelity experience preferred).
• Familiarity with non-profit financial reporting, specifically Form 990 preparation.
• Advanced proficiency in Microsoft Excel required; you must be comfortable using complex formulas, pivot tables, and LOOKUPs to manage data analysis and make your daily workflows more efficient.
• Previous experience with Workday is a significant plus.
• Ability to communicate effectively with external partners (auditors, tax providers) and internal teams.