Operations & Finance Coordinator

This is a Full Time Job

This is a ground-floor opportunity for someone early in their career who is eager to learn the inner workings of a creative agency. You'll work closely with our Finance and HR leads - gaining real-world exposure across billing, operations, and office management. This role is designed to grow: the right person will have a clear path to greater responsibility and ownership over time.
If you're organized, proactive, a quick learner, and excited to roll up your sleeves in a creative environment - we want to hear from you.

What You'll Do
Finance & Billing Support
Process and follow up on invoices and purchase orders - internally and with external clients/vendors
Assist with billing reconciliation in advance of billing meetings
Support internal accruals and basic accounting tasks
Pull hours and utilization reports from project management tools
Code credit card & AP transactions in Divvy and Bill.com
Serve as a communication bridge across departments to keep financial workflows moving

Operations & Office Management
Manage day-to-day office operations including supply restocking and coordination of pickups
Maintain and update the freelance database with accurate vendor information
Ensure Hubspot CRM compliance and data hygiene
Support onboarding and offboarding processes via Wrapbook
Send daily reminders, manage shared admin access, and coordinate team calendar logistics
Help coordinate all-hands meetings and other internal company events
Handle birthday acknowledgments and other culture-building touchpoints

What We're Looking For
0-2 years of experience in an office, operations, or administrative role (internships count!)
Degree in Business, Communications, Finance, or a related field - or equivalent practical experience
Comfortable working across tools like Google Workspace, Excel/Sheets, and project management platforms
Familiarity with QuickBooks, Bill.com, Hubspot, or Wrapbook is a plus - not required
Exceptional attention to detail and strong organizational instincts
A self-starter who doesn't need hand-holding but knows when to ask questions
Positive attitude, reliable, and genuinely excited to learn how a creative business operates
Own a car and can make simple runs

RAVE's Core Values
We Lead with Kindness
We Collaborate to Elevate
We are Driven by Passion
We Persevere with Purpose
We Put Clients at the Center

We're less interested in a perfect resume and more interested in people who are hungry, curious, and ready to grow.