Accounts Payable Specialist

This is a Full Time Job

PMC: Accounts Payable Specialist

As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture. This position will report to the Senior AP Specialist and will be based in our West Los Angeles HQ.

The Accounts Payable Specialist we are seeking must have a solid working knowledge of general accounting principles and be proficient in MS Excel. The applicant should display strong organizational and communication skills and be able to prioritize and meet strict weekly, monthly, and quarterly deadlines.

Responsibilities:
? Review, verify, and process a high volume of invoices accurately across multiple brands and in a timely manner in accordance with company policies.
? Enter and match invoices with purchase orders (POs) and receipts into Coupa and NetSuite, ensuring all discrepancies are resolved promptly.
? Prepare weekly, biweekly, or monthly payment runs, including checks, ACH, and wire transfers.
? Ensure payments are made in compliance with vendor terms and company policies.
? Address vendor questions about payments, invoices, and discrepancies promptly and professionally. Regularly reconcile vendor accounts to ensure accuracy, resolve outstanding balances, and address any issues efficiently.
? Facilitate month-end close process by ensuring all AP transactions are recorded accurately.
? Reconcile high volume credit card monthly transactions.
? Handle high volume of emails and inquiries (as the main point of contact for vendors and employees), in a timely manner.
? Collaborate closely with the AP team and other departments to ensure seamless communication, share insights, and resolve issues promptly.
? Foster a positive and supportive work environment by maintaining a team-oriented mindset and contributing to collective goals.
? Knowledge of 1099 reporting and sales tax regulations.
? Assist with projects and ad hoc requests, adapting to shifting priorities when necessary.
? Maintain accurate and organized records of invoices, payments, and correspondence.
? Proactively identify opportunities to streamline the AP process, improve efficiency, and enhance overall accuracy.

Requirements:
? 2-4 years of experience in full cycle accounts payable
? Excellent problem-solving skills, attention to detail with accuracy and ability to resolve discrepancies efficiently.
? Strong time management skills with the ability to prioritize tasks effectively under pressure.
? Flexibility to adapt to new processes and changing priorities.
? Proficiency in accounting systems (e.g. Coupa, NetSuite, Salesforce)
? Strong Excel skills (e.g. vLOOKUPs, Pivot Tables)

At PMC, we believe working in a highly collaborative, office-first environment fosters real-time communication, spontaneous idea sharing, and stronger interpersonal relationships that drive innovation and team cohesion. PMC prioritizes in-person collaboration and does not offer remote-only roles.