Event Administrative Assistant

This is a Part Time Job

You are a Denver-based, detail-oriented, and proactive individual who thrives in the dynamic environment of event management. With excellent communication skills, you effectively collaborate with various departments and stakeholders, ensuring comprehensive resource management and smooth on-site execution. You are dedicated to providing exceptional administrative support and contributing to the success of the team. You are a master of multitasking, able to handle multiple projects and deadlines with ease. A self-starter, you are always ready to tackle any task, big or small, and are committed to seeing every project through to completion. You are passionate about music and being part of a team that connects fans to the artists they love.

THE JOB

Live Nation Concerts is seeking a qualified Event Assistant for its destination events. Playa Luna produces intimate and exclusive experiences where everyone is a VIP and no detail is overlooked. This role will focus on directly supporting the Program Manager and Event Director through both project management and administrative work. Ideal candidates should be organized, articulate, self-motivated, and able to work as part of a team. We are seeking candidates who are proactive in completing projects and supporting other team members. The Event Assistant will hybrid in the fall including one site visit, and is expected to work on-site at our events in the winter. Come join our expert team of passionate travel and music lovers!

WHAT THIS ROLE WILL DO
• Assist the Program Manager and Event Director in all event operations
• Manage the creation and distribution of each event's Welcome Guide for event guests
• Manage site visits; coordinate and communicate lodging, transportation, and meeting schedules with the internal team
• Support advance and on-site activation of VIP programs and special activations
• Prepare monthly expense reports and submit vendor payment requests
• Assist with drafting vendor contracts as needed
• Advance and distribute Leadership credentials, radios, merchandise, and on-site requests
• Set up, manage, and break down Leadership office spaces during the events
• Manage backstage office keys
• Coordinate manager meetings and activities including team headshots
• Assist with internal team communication including daily Manager Whatsapp updates
• Monitor event social media pages and fan groups, reporting any issues
• Assist with various on-site operations such as the First Entry process and Friends and Family/VIP check-in
• Conduct quality control checks on-site to ensure execution aligns with advance

WHAT THIS PERSON WILL BRING
• 1-2 years working in event operations, travel, and/or hospitality industry
• Bachelor's Degree in Hospitality, Marketing, Business, or a related field, or equivalent experience
• Excellent oral and written communication
• Strong organizational skills with the ability to manage tasks and assignments efficiently
• Effective communication of project updates, deadlines, and roadblocks
• Proficient in Google Suite applications (Docs, Sheets, etc.)
• Preferred knowledge of task and database management systems (e.g., Asana, Airtable)
• Openness to adopt new project management tools and communication platforms as used by the company
• Passionate about continuous improvement and leveraging new technology

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It's talent that matters to us and we encourage applications from people irrespectiv