Awards Coordinator

This is a Full Time Job

Responsibilities:
• Provide administrative support for Awards team for senior staff members on the team
• Gather content and oversee internal UTE Awards communications memos, as well as other relevant internal communications
• Help maintain, update, and track the awards budget
• Maintain awards and festivals calendar, as well as track and circulate competition deadlines and other key dates
• Assist with all aspects of the awards submissions process (including but not limited to gathering video/photo assets, verifying credit information, processing payment and notifying teams of approaching deadlines)
• Liaise with key awards partners including personal talent reps, outside specialty/awards consultants, vendors, mailing houses, etc.
• Oversee and update awards press contacts and mailing lists
• Maintains UTE Awards Screening Sites (gathering episodes, closed captioning files, loglines, artwork, etc.), including providing regular analytics and quality control
• Work alongside the internal teams (creative/marketing, media, publicity, social, content) to align on strategy
• Work closely with outside creative agencies to assist with creation of and various aspects of all FYC awards materials, including DVD screeners & packaging, blasts, invitations, postcards, mailers, FYC content, and ads
• Create itineraries for ceremony attendees, oversee booking transportation and travel, and act as a point of contact for nominees
• Help to organize awards show seating and ticketing, as well as assist with execution of sponsorship packages and program ads
• Cover awards screenings/events both during the workday and some after hours and weekends
• Maintain historical data for UTE, including tallies and accurate records of wins/nominations

Qualifications

Basic Requirements:
• Bachelor’s degree, preferably in Communications/Public Relations/Journalism
• 1 year of professional experience preferably in communications or media relations
• 1 year of experience with Microsoft Office Suite

Desired Characteristics
• Ability to juggle a heavy workflow and meet numerous deadlines and shifting priorities
• Exhibit strong verbal communication and interpersonal skills and ability to work both independently and with a team
• Must be a clear, concise, and efficient writer, capable of tailoring messaging for a variety of audiences and formats
• Excellent understanding of social media
• Superior organization skills and high attention to detail
• Highly resourceful and a problem solver
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Must be a strong team player who can interface with talent and executives

Additional Requirements:
• Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.