Special Events Manager

This is a Full Time Job

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Overview

We are looking for a manager that will be responsible for event planning and organization/management, logistics oversight, promote valuable opportunities, and communications.

Responsibilities:
• Build and maintain working relationships with internal and external partners and use these relationships to deliver client with an innovative and memorable event
• Responsible for all logistic coordination
• Responsible for liaising with clients concurrently to ensure plans are realized
• Brainstorming and implementing event plans and concepts
• Provide accurate and timely information to clients, vendors, and meeting planners
• Liaising and negotiating with vendors
• Obtain permitting when applicable
• Prepare detailed event reports, along with cost & margin projections
• Plan and coordinate pre and/or postproduction meetings to ensure partners are aligned with scope of work / event
• Work collaboratively with the Special Events team to achieve the department’s, and the company’s financial goals
• Make sure all details of events are properly planned and implemented
• Ensure working budgets are met when administering Change Orders, further assisting clients with cost details
• Oversee applicable Change Orders and ensure payment schedules are met
• Oversee the day-to-day operations of all assigned events
• Work closely with on lot departments (Security, Janitorial, Fire, Hospital, Grips, Set Lighting, etc.)
• Establish strong relationships with outside vendors to fulfill event needs
• Accurately track and record event spending while facilitating timely billing
• Work all hours assigned, including weekends and holidays if necessary

Basic Qualifications
• Bachelor’s degree or equivalent experience
• 3 years of experience in event planning and execution
• Strong proficiency in all Microsoft applications (Word, Outlook, Excel, PowerPoint)
• Must be willing and able to work irregular hours, and weekends when needed
• Keen understanding of budgeting and financial management

Additional Qualifications
• Strong Event Planning skills and excellent customer service skills
• Strong interpersonal and time management skills, able to multi-task
• Proven success in developing client relationships and managing clients
• Success working in a team environment, and willing to assist others as needed
• Ability to work in a fast-paced environment and be able to manage several projects concurrently