Senior Production Services Coordinator

This is a Full Time Job

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Overview and Responsibilities

The Production & Studio Operations team is seeking a highly motivated Sr. Coordinator to support both the production sales and operations teams on the Hollywood Lot. The Production Services team serves as a liaison to production clients utilizing the 29 sound stages and New York backlot, across all genres and stages of production.

This role is responsible for handling day-to-day scheduling and coordination across multiple productions and backlot teams to ensure smooth operations. Please note that this is an administrative, corporate position and not a production office role.

Responsibilities to include, but not limited to:
• Support the SVP with calendar management, expense reports, rolling calls, and general administrative tasks
• Manage calendars for sound stages and studio lot locations, identify conflicts, and update production holds
• Troubleshoot issues and advocate on behalf of production to ensure the efficient execution of production needs
• Serve as an on-set liaison between productions and studio service departments, as needed
• Screen phone calls and emails related to production inquiries and elevate appropriately
• Manage on lot wardrobe spaces, ensuring they are kept in excellent condition and providing support throughout rental terms
• Manage reservations for shared production spaces, such as conference rooms and multi-purpose rooms
• Track Production support space allocations
• Process a high volume of facility license agreements, obtain signature, and organize documents for accessibility across teams
• Perform weekly billing in multiple systems
• Oversee the full procurement process, including purchase order creation and processing
• Communicate and track key contractual details to multiple stakeholders on a weekly basis
• Draft copy for notices, internal and external documents, capital forms, and presentations

Basic Qualifications
• Strong proficiency using Word, Outlook, Excel, and Adobe Acrobat Pro.
• Bachelor's degree, desired
• 2 years industry related experience, preferred
• Valid Driver License

Additional Qualifications
• Detail oriented, organized, excellent interpersonal skills
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts (including production staff, outside vendors and partner company representatives) and senior management
• Adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
• Ability to work a flexible schedule, including nights and weekends
• Knowledge of union jurisdictions in relation to job duties and responsibilities
• Knowledge of the production process, including but not limited to single camera television, multi-cam, features, commercials, music videos and special events
• Previous experience with Xytech, desired.