Operations Coordinator, Global Travel

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content‘¦ you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is‘¦ YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

The Executive Coordinator will hold an administrative role within the department. This position will be a gatekeeper of information flowing to and from the SVP both internally and externally. Coordination of schedules, projects and VIP travel requests will be the primary responsibility. The role will demand exemplary Microsoft Office skills to include PowerPoint presentations. Flexibility is essential, along with proficient organizational skills and a proven ability to manage multiple priorities with accuracy and attention to detail.

Responsibilities:
• Monitor SVP mailbox bringing critical/time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf
• Develop a streamlined system for prioritizing, flagging, and filing all incoming and outgoing emails, ensuring messages are properly organized, routed to the appropriate folders for SVP review, or assigned to the relevant team member as needed
• Manage a complex and fast-moving calendar, coordinating internal meetings, conference calls, vendor appointments, events, and any ad hoc scheduling needs that arise from ongoing communications
• Serve as a key point of contact with C-Suite office staff, supporting executive travel arrangements and addressing related needs as they emerge
• Coordinate materials and contribute to the development of polished, high-impact PowerPoint presentations for Senior Management.
• Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
• Prepare and reconcile complex expense reports for the SVP, ensuring accurate documentation, organization of receipts, and proper record of attendees
• Research and present travel options for Senior Management and VIPs, coordinating closely with travel arrangers and monitoring any changes to ensure seamless itinerary management
• Manage office operations, including staff calendars (appointments and PTO), liaising with building services and IT support, and coordinating special events such as travel fairs and collaborating with HR benefit fairs

Basic Qualifications
• 5 years of executive-level support experience; corporate or group travel industry experience preferred
• Exemplary computer skills and in-depth knowledge of relevant software such as MS Office Suite (Outlook, Excel, Word and PowerPoint)
• Knowledge of standard office administrative practices
• Impressive written and verbal communication skills; able to interface confidently with C-level executives and vendors
• Flexibility in tasks and work hours, including short-notice overtime and in-office presence five days a week

Additional Qualifications
• Maintains discretion and handles confidential information with integrity
• Ability to multi-task in a high volume, dynamic work environment and prioritize skillfully
• Exceptional attention to detail and accuracy
• Proficient problem-solving skills, sound judgment, and decisive decision-making; sense of urgency
• Forward-thinking and can anticipate needs of SVP

ADDITIONAL INFORMATION

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.