Client Relations and Events Coordinator

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

We are seeking a highly organized and proactive Coordinator for the Client Relations & Events Team to support in the planning, coordination, and execution of client engagement initiatives and events. This role plays a vital part in ensuring exceptional client experience while contributing to the relationship-building efforts and success of the Paramount Advertising team.

Key Responsibilities
• Assist in the planning, organization, and execution of in-person and virtual client events such as meetings, receptions, dinners, and client trips.
• Coordinate logistics including securing venue, catering, travel, invitations, RSVP tracking, registration, and guest communication.
• Collaborate with internal departments, vendors, and event partners to ensure seamless execution.
• Act as a key point of contact for client communications, ensuring timely and professional responses.
• Attend events as needed to provide onsite support, troubleshoot issues, and ensure a high-quality client experience. There may be opportunities to travel for events, but this will vary based on need.
• Maintain project timelines, checklists, budgets, and calendars related to events and client outreach.
• Ticket tracking – organize and maintain ticket request and access for various events.
• Research venues and organize library of options in major ad sales markets.
• Maintenance and organization of client premium closet.
• Support post-event process including invoice reconciliation and budget tracking.

Basic Qualifications
• Bachelor’s degree in communications, event management, business, marketing, or a related field.
• 1 year of experience in client relations, event planning, or a coordination role. (Strong internship experience considered)
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with high attention to detail.
• Proficiency in Microsoft Office Suite; experience with CRM tools and event platforms is a plus.
• Ability to manage multiple projects and deadlines simultaneously.
• Flexibility to work evenings, weekends, or holidays during events.

Additional Qualifications
• Experience working in a client-facing role within a professional or fast-paced environment.
• Creative problem-solving and adaptability under pressure.
• A positive, service-oriented attitude and a collaborative team approach.