Assistant - Book Publishing

This is a Full Time Job

SUMMARY DESCRIPTION
Paradigm Talent Agency is seeking a highly motivated and qualified assistant to support an agent in our Book Publishing department. In addition to being organized and efficient, candidates should possess a strong understanding and interest in the entertainment industry and will be expected to thrive in a fast-paced, highly competitive and demanding environment.

ROLES AND RESPONSIBILITIES
• Roll calls for agent and screen all incoming calls
• Maintain call log and take detailed messages/notes
• Set and confirm meetings for agent and clients
• Order manuscript samples to be sent to publishers, per the director of the agent
• Keep an accurate log of all incoming submissions
• Interact with Accounting department to track money due to clients
• Maintain and update company databases
• Create and maintain booking reports and contracts
• Process New Client paperwork
• Maintain office filing as needed
• Take on additional tasks and responsibilities as assigned

QUALIFICATIONS AND REQUIREMENTS
• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Position requires demonstrated poise, tact and confidentiality.
• Must be well read with ability to offer thoughtful critical analysis of material.
• Work requires excellent attention to detail, ability to prioritize and meet deadlines.
• Publishing experience is a plus.
• Computer literacy is a must.