Assistant to Broadcast Agent

This is a Full Time Job

The ideal candidate is a positive, proactive self-starter with exceptional attention to detail, outstanding communication skills, and be able to work in a deadline-driven environment. The assistant will work closely with the Head of the Broadcast department, gaining firsthand exposure to the day-to-day business of talent representation and the opportunity to develop the skills necessary to pursue a long-term career as an Agent.

Essential Duties & Responsibilities
• Provide comprehensive administrative and day-to-day support to the Agent and assist with all aspects of managing their office.
• Answer phones, handle incoming calls, take messages, and manage daily roll calls with professionalism and discretion.
• Manage the Agent's calendar, scheduling meetings, calls, appointments, and other professional commitments.
• Submit talent to casting opportunities across multiple roles and projects.
• Track and coordinate bookings, appointments and other talent-related engagements.
• Communicate professionally and efficiently with directors, producers, managers, clients, and other industry professionals.
• Maintain accurate and up-to-date records, calendars, submissions, and other department materials.
• Monitor deadlines and follow up on outstanding requests, submissions, and opportunities.
• Assist with the organization and flow of information between the Agent, clients and internal teams.
• Anticipate the needs of the Agent and proactively address administrative and scheduling matters.
• Multi-task effectively, manage competing priorities, and shift focus quickly as business demands change.
• Maintain a high level of confidentiality and professionalism when handling sensitive talent and business information.
• Collaborate effectively with fellow assistants and department personnel

Required Qualifications & Skills
• Bachelor's degree required.
• Previous experience in casting, production, talent representation, talent management, or a related entertainment field preferred.
• Impeccable phone presence, demeanor, and professional etiquette.
• Exceptional organizational skills and an extremely strong attention to detail.
• Excellent written and verbal communication skills.
• Superior work ethic with a proactive, solutions-oriented approach.
• Reliable, responsible, diligent, punctual, and accountable.
• Tech-savvy with strong computer skills and proficiency across both Mac and PC platforms.
• Working knowledge of inEntertainment (IE) preferred

Must be graceful under the pressure of deadlines and be willing to work occasional overtime. This person will report directly to agent and must be comfortable as a team player with fellow assistants. This position is on-site. No hybrid options.