Executive Assistant, Content Division

This is a Full Time Job

OVERVIEW

Application Instructions or Deadline:
• Application Deadline: Thursday, October 29th, at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your application. In your letter, detail a specific instance where you made a judgment call on behalf of your executive, including the circumstances and the ultimate outcome.

Intro to Position

NPR is seeking a proactive, collaborative, and organized Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. Serving as a central operational liaison, this role manages dynamic scheduling, complex meeting preparation, cross-departmental communications, and administrative workflows that keep our leadership team aligned and focused on public media excellence.

The ideal candidate brings strong written communication, meticulous attention to detail, and a grounded approach to triaging competing priorities in an active media organization.

Responsibilities
• Proactively manage complex, fluid daily calendars for Content senior leadership; balance shifting strategic priorities, schedule divisional leave coverage, and protect critical preparation time.
• Assemble, proofread, and organize executive briefing materials, agendas, presentations, and background documentation for NPR Board of Directors meetings, senior leadership forums, and Member station delegations.
• Coordinate travel logistics, itineraries, and accommodations; compile, track, and process expense reports and vendor invoices in compliance with NPR financial policies.
• Monitor and manage executive inboxes and inbound departmental inquiries as needed; prioritize urgent requests and draft professional correspondence on behalf of leadership.
• Produce clear meeting notes, capture key action items, maintain secure digital filing structures, and assist with documentation in systems such as Salesforce as needed.
• Orchestrate logistical planning for departmental retreats, cross-functional team meetings, and external stakeholder visits.
• Assist leadership with team engagement initiatives, team-building logistics, interview scheduling, and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications
• 2 years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Drive).
• Demonstrated experience managing complex executive calendars, multi-leg travel arrangements, and reconciliation of business expenses.
• Strong written and verbal communication skills, including the ability to compose executive correspondence, synthesize meeting notes, and proofread materials with high accuracy.
• Proven ability to handle sensitive organizational information with absolute discretion, confidentiality, and professional judgment.

Preferred Qualifications
• Familiarity with the public media ecosystem, Member station networks, or mission-driven nonprofit media organizations.
• Prior experience utilizing Salesforce, Concur, or modern enterprise workflow and CRM systems.

Education Requirements
• Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements
• Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role require duties better performed at an NPR facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week. The employee must also reside in an NPR-supported location based on the number of on-site days they choose.

Job Type
• This is a temporary (6-month) full-time position.

Does this sound like you? If so, we want to hear from you.

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