Talent Administrative Assistant

This is a Full Time Job

We are seeking an experienced Administrative Assistant to support leaders within our Global Business Practice (GBP) teams who are responsible for creating our Talent practices and programs in line with our talent strategy.

The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with an unwavering attention to detail at all times. A high level of organization and excellent communication skills are a must. We need someone who can not only excel in their day-to-day work but also identify opportunities to make the overall team more organized and efficient. Someone who is curious, collaborative, and operates with exceptional judgment will be most successful both in the role and at Netflix.

Specific responsibilities include, but are not limited to:
• Maintain calendars for multiple Directors
• Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)
• Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
• Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items
• Event planning (team events, off-sites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
• Assist with team projects and events as needed
• Support team-building and coordination
• Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed
• Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.
• Heavy cross-functional communication and collaboration

Qualifications:
• 4+ years of experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
• Experience with Human Resources leaders preferred
• Strong executive written and verbal communication skills
• Previous experience working with global and matrixed teams is highly preferred
• Proficiency in Google Suite is required
• Ability to be discreet and maintain confidential information
• Responsive and able to work flexibly across multiple time zones
• Understanding of how to prioritize, organize, and respond accordingly
• Interest in technology, languages, entertainment or media.