Games Studio Technology Administrative Assistant

This is a Full Time Job

The Games Studio Technology team is seeking an Administrative Assistant to support the Director of Games Technology! This group provides technical direction and support to our Games Studio teams, runs R&D and incubation, and advances the use of Gen AI in our games division.

A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability.

Specific responsibilities include, but are not limited to:
• Maintain calendars for the Director, Games Technology
• Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)
• Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
• Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items
• Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
• Assist with team projects and events as needed
• Support team-building and coordination
• Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed
• Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.
• This role is heavy with communication internally and externally

Qualifications:
• 4+ years experience as an Administrative or Executive Assistant supporting multiple leaders
• Extensive experience within a technology, games, or a rapidly scaling company
• Strong executive written and verbal communication skills
• Proactive in identifying challenges and ideating solutions; excited about offering solutions to streamline workflows and improve effectiveness
• Experience creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
• Previous experience working with global and matrixed teams is highly preferred
• Proficiency in Google Suite is required
• Ability to be discreet and maintain confidential information
• Responsive and able to work flexibly across multiple time zones
• Understanding of how to prioritize, organize, and respond accordingly
• Interest in games, technology, entertainment, or media