Administrative Assistant

This is a Full Time Job

We are seeking an experienced Administrative Assistant to support our Director of Distribution at Netflix in Los Angeles. A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to place a strong emphasis on organization and unwavering attention to detail at all times, as well as an interest in and enjoyment of planning team events and travel. This is a demanding, fast-moving position that requires someone who can exercise sound judgment and significant initiative.

Responsibilities include, but are not limited to:
• Schedule and manage complex calendars for the executive
• Manage various internal meetings, events, and off-sites across multiple time zones
• Coordinate travel arrangements, both domestically and internationally
• Represent the office professionally and serve as a point of contact for visitors and external partners
• Process and submit expense reports
• Foster clear and concise communication among all necessary parties
• Work collaboratively with cross-functional teams
• Create, edit, and build presentation decks
• Assist with maintaining the department's databases and working information documents
• Assist with the curation of material distributed internally and externally

Qualifications:
• Strong written and verbal communication skills
• Ability to be discreet and maintain confidential information
• Experience as an executive/administrative assistant within the entertainment industry; distribution, licensing, series, or television experience is a plus
• Ability to take on larger projects, including developing presentations and decks
• Ability to multitask, prioritize, and adapt quickly in a high-volume, fast-paced environment
• Team player who thrives in a collaborative, fast-paced setting
• Proactive, with a strong sense of curiosity to anticipate team needs
• Absolute proficiency in internal tools, Slack, Airtable, and the Google Suite of apps (Drive, Docs, Sheets, Slides, Gmail, Forms, and Calendar)
• Technologically proficient, with the ability to troubleshoot simple tech issues and manage equipment setups independently