Office manager / personal assistant to EP

This is a Full Time Job

Neko Productions is an animation production company based in Burbank.

We are looking to hire a vibrant and bubbly office manager/ personal assistant.

Job Description

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Organize and schedule meetings and appointments

Organize office operations and procedures

Coordinate all office equipment

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Provide general support to visitors

Responsible for recruiting staff for the office and providing orientation and training to new employees

Allocate available resources to enable successful task performance

Coordinate office staff activities to ensure maximum efficiency

Monitor and maintain office supplies inventory

Manage Social media

Assist the EP with emails and correspondence

Create meeting agendas

Perform clerical and administrative work

Take lunch orders

Arrange conference calls

Book travels

Trouble-shoot tech issues.

Handle personal errands, such as making doctor's appointments, dropping off and picking up dry-cleaning, serving as a personal shopper, handling car repairs, as well as handling childcare responsibilities or organizing household tasks.

Requirements:

Proven office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of clerical practices and procedures

Knowledge of human resources management practices and procedures

Knowledge of business and management principles

Computer skills and knowledge of office software packages

Office Manager key skills & proficiencies:

Communication

Analysis and Assessment

Judgment

Problem Solving

Decision Making

Planning and Organization

Time Management

Attention to Detail

Accuracy

Delegation

Initiative

Integrity

Adaptability

Teamwork

Responsible

Motivated

Trustworthy

Reliable