Production Coordinator

This is a Full Time Job

The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).

Job Duties:
• Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
• Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries.
• Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports.
• Tracks orders & deliveries according to deadlines.
• Responsible for maintaining purchasing logs for show.
• Liaise with finance on information and requirements to process payments.
• Build a budget for projects assigned by the Production Manager.
• Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services.
• Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs.
• Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc.
• Create and coordinate production calendars for remotes and special events.
• Create Support Central requests for all onboarding needs.
• Handle HR and Security requests for guests coming to Telemundo Center.
• Occasionally coordinate and assist with other entertainment shows/specials as needed.
• Tracks cost for travel on productions.
• Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Production Manager as needed.
• Booking travel arrangements for talent and special guests as needed.

Qualifications

Basic Requirements:
• Minimum of 2 years of experience in production, event coordinating, and office management.
• Bachelor's Degree or equivalent of experience and/or additional education.
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in Microsoft 365 with particular emphasis and mastery of Excel
• Must possess excellent customer service skills and have a willingness to work as a team player.

Desired Characteristics
• Ability to work independently.
• Ability to work in a fast-paced environment and adjust to last-minute changes.
• Must be proactive and creative in seeking out solutions to challenges that arise with each project.
• A self-starter with excellent communication skills, organization, and a professional demeanor.
• Strive to finish any task assigned no matter how difficult the circumstance.
• Ability to work well under deadline pressure and be able to juggle many projects simultaneously.
• Excellent interpersonal skills and attention to detail.
• Must be proactive and creative.

Additional Requirements:
• This position has been designated as a hybrid, generally contributing from the office a minimum of four days per week.
• Willingness to travel with short notice and on weekends.
• Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
• Must be willing to work in the greater Miami, Florida area.
• Must be 18 years or older.
• Must have a valid driver’s license.
• Must have unrestricted work authorization to work in the United States.
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program.