Intellectual Property Administrative Assistant

This is a Full Time Job

Role Purpose:

The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department.

Responsibilities:
• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Qualifications

Basic Requirements:
• 1 year of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel

Desired Characteristics
• Bachelor's degree preferred
• Experience with legal and billing database tools
• Experience working in a fast-paced environment
• Consummate team player and collaborator
• Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills
• Demonstrated ability to draft and review various documents and maintain report statuses
• Professional and courteous telephone etiquette
• Excellent attention to detail
• Familiarity with the concept of "privileged and confidential"

Hybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.