Employment Law Administrative Coordinator

This is a Full Time Job

This position will provide administrative support to the head of East Coast Employment Law.

Here you can:
• Handle heavy email traffic with all levels of internal and external executives in a professional manner
• Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
• Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
• Assist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word)
• Provide basic IT support/troubleshooting for the team
• Prepare correspondence for mailing/distribution
• Coordinate and handle all travel arrangements
• Prepare expense reports and check requests
• Process outside legal counsel invoices using TyMetrix e-billing system
• Assist with preparation of materials for submission to EEOC and mediations
• Assist with onboarding new team members
• Assist with case and new legislation research
• Maintain and organize files
• Manage office spaces for the team, including files, pantry, snack and supply ordering
• Draft form agreements including separation and settlement agreements
• Prepare reports (e.g., quarterly case auditing and yearly tax reporting)
• Assist in inputting information into our claims and investigations management system for metrics analysis
• Perform other related duties to support the departmental team as assigned

Qualifications

Here you'll need:
• Bachelor's Degree or equivalent work experience
• 2 years' experience in a similar administrative capacity
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
• Basic familiarity with AI platforms

Desired Characteristics
• Ability to maintain a high level of confidentiality
• Highly organized
• Detail oriented with superior verbal and written communication skills
• Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
• Solid prioritization abilities and interpersonal skills
• Ability to work well under pressure
• Ability to work well in a team environment

This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.