Communications Coordinator

This is a Full Time Job

The Coordinator, Communications will handle administrative duties and assist in supporting three Communications Executives.

Responsibilities:
• Answer telephones and perform administrative duties, such as calendar scheduling, booking travel, drafting itineraries, processing invoices, preparing expense reports, reconciling P-cards, among others
• Function as administrative liaison to departmental staff, external vendors, and consultants
• Maintain/update press contact database and additional internal lists
• Prepare internal and external distributions and correspondence
• Maintain/update our press site, Media Village
• Help with the onboarding process for any new members of the Communications team
• Prepare programming team calendars
• Support Communications team on series campaigns as needed
• Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, among others
• Maintain standards of strict confidentiality with respect to all matters and documents
• Maintain series team budget tracker
• Assist publicists with tracking press coverage and maintaining show press reports
• Maintain series team status document
• Assist publicists with show sheets, including updating talent information along with their representatives
• Work and facilitate press events including semi-annual press tours, award shows, specials, and events
• Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media, and programming executives

Qualifications

Basic Requirements:
• 1 year of public relations experience, including internships
• Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

Desired Characteristics
• Bachelor’s degree
• Positive attitude with a passion and desire to learn entertainment publicity
• Ability to multitask and juggle multiple projects while remaining cool under pressure
• Detail-oriented and proactive with an eagerness to learn and take on new tasks

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.