Assistant to EVP International Programming

This is a Full Time Job

DESCRIPTION:

To provide direct day to day administration and support for the EVP International Programming.

PA DUTIES:

• Diary management including coordinating internal and external meetings, conference calls and video conference with multi countries and any other necessary communication
• First point of contact on all external matters including call screening, processing mail/post, meeting requests etc
• Extensive travel arrangements and bookings including detailed itineraries and document preparation
• Ensure the EVP is contactable/reachable at all times
• Preparation and processing of expense reports ensuring timely repayment to corporate credit cards
• Document preparation including presentations, word documents, spreadsheets etc
• Receive and prepare documentation for approval by EVP, ensuring a constant and smooth communication flow including tracking of purchase orders

OTHERS:

• At all times present the EVP International Programming and the function in the best way possible
• Build strong relationships with key contacts across Universal Networks International structure in Los Angeles, London and in all key territories;
• Build relationships across the business
• Manage and update contact databases, filing and any other systems as required
• Receive and attend to visitors coming to meet the EVP International Programming and to ensure to be available prior to any meeting or visit to ensure all logistics and documents are prepared if required

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

QUALIFICATIONS/REQUIREMETNS:

• Solid demonstrated experience as a Personal Assistant, including good clerical and administrative skills
• Strong sense of initiative and a proactive style to work on own projects
• Proficient user of Microsoft office, Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with demonstrated experience of arranging large business events
• Able to manage pressure and conflicting demands as well as prioritize tasks from several managers
• A can do attitude, positive, honest, reliable and energizing
• Be available and approachable
• Able to plan work on his/her own initiative and to tight deadlines
• Proactive attitude, be on top of the work and team priorities to anticipate needs
• Good project management and organization skills
• Excellent verbal and written communication
• Strong numerical skills
• Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner
• A self starter

NBC Universal is an Equal Opportunity/Affirmative Action Employer promoting diversity in the workplace. We invite and encourage response from women, persons of color, veterans and the disabled.