Administrative Assistant

This is a Full Time Job

The Administrative Assistant is responsible for supporting multiple Unscripted Legal Affairs executives within the broader Universal Television Entertainment Legal Affairs team. The position will require a broad set of administrative skills, including exceptional time management and organizational skills. The ideal candidate will be professional, highly energetic, and personable with a superior attention to detail.

Responsibilities:
• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendars; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience, and persistence in routinely rescheduling meetings
• Answer phones professionally and take messages as required
• Maintain strict confidentiality and professionalism along with a positive attitude
• Coordinate staff meetings, conferences, and client meetings as necessary
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)
• File, track, and locate relevant agreements in company’s document management systems
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices
• Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio/visual needs for critical meetings
• Arrange travel and all accommodations including comprehensive and detailed itineraries; process travel expenses and reimbursements and keep accurate and timely expense account records
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers
• Manage administrative and coordination aspects of special projects as designated, including planning and organizing internal events
• Conduct Internet and other research as needed

Qualifications

Basic Requirements:
• 1 year of experience working in a corporate environment
• College degree and/or equivalent work experience required
• Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel
• Knowledge of Adobe Photoshop or similar design software
• Demonstrated interest in media industry or legal field

Desired Characteristics
• Superior organizational, problem-solving, and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.
• Knowledge of and experience with DocuSign
• Previous experience performing administrative assistant responsibilities in a fast-paced environment
• Solid interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company
• Excellent attention to detail and willingness to take initiative; problem-solver and self-starter who is organized and able to work without close supervision
• Demonstrated ability to assume greater responsibility as circumstances dictate
• Demonstrated ability to be flexible in a rapidly changing business environment

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.