Administrative Assistant, TV Music

This is a Full Time Job

What would you say you do here?

Executive and Department Support
• Provide day-to-day administrative support to the Senior Vice President of Music, including high volume calendar management, meeting coordination, expense reporting, travel arrangements, and other administrative needs.
• Provide general administrative and project support to the music department as assigned.

Publishing, Royalties, and Metadata
• Work with Director of Music to coordinate music publishing and royalty administration, including cue sheets, song registrations, metadata, ownership information, and performing rights organization requirements.
• Collect and review music usage information for accuracy and completeness, and prepare song and composition registrations under the direction of music leadership.
• Gather music information and materials needed for soundtrack releases, marketing, promotional campaigns, and awards submissions.
• Identify and help resolve missing or inconsistent metadata, publishing, registration, or ownership information.

Music Personnel, Vendors, and Day to Day Administration
• Support the onboarding, contracting, and payment of composers, songwriters, musicians, vocalists, producers, studios, and other music vendors.
• Collect and submit vendor forms, invoices, approvals, and payment documentation.
• Maintain current contract, vendor, personnel, and payment trackers.
• Assist with documentation related to session payments, residuals, soundtrack conversion fees, and other applicable obligations.

Budget and Financial Administration
• Support the Director of Music in tracking project-level music spending and obtain cost reports, forecasts, and supporting financial documentation.
• Coordinate the processing of composer, songwriter, musician, studio, vendor, and union-related invoices.

Project Support
• Maintain project calendars, trackers, files, status reports, and deadline documentation.
• Work with Music Assistant to track approvals, deliverables, action items, and outstanding requirements.
• Schedule internal and external meetings, prepare materials, document decisions, and follow up on next steps.
• Communicate project updates, risks, and outstanding needs clearly and proactively while handling confidential information with discretion.

Qualifications

What do I need to have in order to do this job?
• Bachelor’s degree or equivalent professional experience in music, entertainment, production, business administration, or a related field.
• 2 years’ experience providing executive, administrative, financial, production, or project support in music, music publishing and administration.
• Working knowledge of cue sheets, performing rights organizations, music metadata, song registration, royalties, and publishing administration.
• Familiarity with music-related union or guild processes, including SAG-AFTRA, IATSE, session payments, residuals, or soundtrack conversion fees.
• Experience tracking invoices, purchase orders, vendor setups, payments, budgets, or related financial documentation.
• Strong organizational, communication, project-coordination, and problem-solving skills.
• Exceptional attention to detail and the ability to maintain accurate records across multiple projects.
• Ability to work professionally with internal stakeholders, external partners, artists, representatives, and vendors.
• Proficiency with Microsoft Office, Google Workspace, project-management platforms, databases, and asset-management systems.
• Ability to adapt to changing priorities and meet competing deadlines in a fast-paced environment.

What can I offer?
• Experience working in television, film, animation, streaming, music, or entertainment.
• Experience supporting scripted, animated, preschool, or family entertainment productions.
• Familiarity with soundtrack production and release workflows.
• Experience supporting international dubbing, localization, or vocal production.
• Experience collaborating with Business and Legal Affairs, Production Finance, or union and guild representatives.
• Familiarity with music publishing, royalty, metadata, cue sheet, or asset-management systems.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.