Office Coordinator

This is a Full Time Job

NBCUniversal is looking for an Office Coordinator of studio, grounds and building operations to join our studio management team in Doraville, GA. In this role, you will be supporting the Facilities Leader who is responsible for overseeing general facility operations consisting of 40 acres including soundstages, production offices, administrative offices, warehouse, mill buildings, along with food & beverage operations.

You will work closely with site leadership in providing the highest level of customer service to the employees, clients, and guests on the property.

What You’ll Do
• Answer phones, greet visitors/vendors, take and deliver messages
• Keep calendars current, schedule meetings, coordinate travel schedules, confirm appointments, and prepare reports of various types
• Escort guests and visitors in and around the studio as needed from time to time
• Process vendor and visitor access requests/passes in collaboration with Security as needed.
• Interface with on-site workers, vendors, and clients
• Vendor relationship support and coordination including scheduling and billing
• Support general mail and package functions, both inbound and outbound.
• Manage ad-hoc requests to maintain a professional administrative operation with top tier customer service

Qualifications

Let’s Talk About You…
• Customer Service Champion – No request is too big or too small, you put customers and our people first and always with a smile.
• Communicates with ease – Comfortable working across various departments (production services, vendors, client services) and functions (EHS, security, finance) to get jobs completed
• Tech-savvy – You are an MS Office whiz and can take on new software with ease
• Executer – You are a self-starter who aims to get things done, finding creative ways to solve challenges no matter how perplexing they may first appear
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed

What You Must Have…
• High school diploma or equivalent
• 2 years of prior experience in relevant capacity

What Would Make You a Stand-out:
• Ability to proactively anticipate needs and drive improvements
• Ability to work in a team environment in a helpful and positive demeanor to strengthen relationships and project enthusiasm for the job
• Consistently exhibits a quest for excellence, striving to constantly improve and develop an improved level of service
• Working knowledge of general facilities operations
• Project management experience
• Strong written and verbal communication skills

Additional Requirements:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.