Executive Assistant

This is a Full Time Job

The Executive Assistant will support the CMO and CFO, NBCU Local. The role will manage the day-to-day administrative functions as well as interface with a variety of individuals (both internally and externally).

• Maintain a high degree of confidentiality and discretion regarding all matters and documents
• Manage calendars, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
• Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
• Handle correspondence, including typing and drafting letters, memos and legal contracts
• Organize and maintain files on all projects and keep updated
• Determine importance of meeting requests and schedule accordingly
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Act as liaison with all internal and external clients/departments
• Manage special projects as designated, specifically, dealing with administrative and coordination issues
• Assist with internal communications as well as communications with clients
• Coordinate staff meetings, conferences and client meetings as necessary
• Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
• Plan/coordinate various social events in conjunction with internal departments

Qualifications

Qualifications/Requirements:
• Minimum 2 years administrative experience in an entertainment company or Legal department
• Proficiency with Microsoft Office
• Superior organizational and administrative skills with the ability to multi-task and prioritize work required
• Attention to detail and demonstrated initiative
• Ability to maintain a high level of confidentiality
• Excellent verbal and written communication skills with all levels both internal and external
• Ability to successfully manage multiple projects and handle deadlines
• Able to prioritize competing requests and manage busy schedules

Eligibility Requirements:
• Bachelor's degree or equivalent work experience
• Must be willing to work overtime and be flexible with hours
• Must be willing to work at the office in New York, NY

Desired Characteristics
• Personable and fosters a positive team environment
• Self-starter with ability to follow through without supervision
• Bilingual in Spanish and English (speaking/writing) a plus
• Basic familiarity with AI-powered tools (e.g., Microsoft Copilot) to support productivity, research, and administrative efficiency

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.