Executive Assisant

This is a Full Time Job

The Executive Assistant will provide high-level administrative and operational support to our Executive Producer & President of NBC Sports Production and our President of NBC Olympics within NBC Sports. This role requires exceptional judgment, discretion, attention to detail, and the ability to proactively manage competing priorities in a fast-paced environment.

Responsibilities
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple internal and external stakeholders.
• Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare, submit, and reconcile expense reports accurately and in a timely manner.
• Plan and coordinate meetings, including preparing agendas and materials, attending meetings as needed, taking notes, and tracking follow-up items.
• Serve as a key point of coordination among internal departments, senior leaders, external partners, and other stakeholders.
• Handle sensitive and confidential information with the highest level of discretion and care.
• Draft, edit, format, and proofread correspondence, documents, reports, and presentations.
• Prepare, collect, and organize content and presentation materials for executive and large-scale meetings.
• Conduct research, manage substantive follow-up, and support special projects, events, and departmental initiatives.
• Screen and manage a high volume of internal and external communications and inquiries.
• Maintain administrative processes, records, files, and office supplies as needed.
• Provide project and operational support across the organization as priorities evolve.
• Perform additional duties and responsibilities as assigned.

Qualifications

Basic Requirements
• Bachelor's degree in a related field or equivalent professional experience.
• Minimum one year of professional experience in an office environment.
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, and Excel.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, and expense reporting.
• Strong written and verbal communication skills.
• Proven organizational skills and exceptional attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Ability to manage multiple projects and shifting priorities while meeting deadlines in a fast-paced environment.

Desired Characteristics
• Experience supporting senior-level executives.
• Interest in sports, television production, media, or operations.
• Experience working in media, entertainment, television, or a similarly fast-paced environment.
• Proactive, resourceful self-starter who can anticipate needs and work independently.
• Strong judgment, follow-through, and problem-solving skills.
• Collaborative team player who builds effective working relationships across all levels of an organization.
• Ability to remain composed, professional, and solutions-oriented under pressure.
• Strong interpersonal skills and the ability to communicate effectively with high-level executives, employees, and external partners.
• Ability to establish and improve administrative procedures and workflows.
• Flexibility and responsiveness when business priorities or schedules change.

Additional Requirements
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.