Executive Assistant to the Director
Musical Theater College Auditions
Remote, USThis is a Part Time Job
Executive Assistant to the Director
Location: Remote, U.S.-based (New York City area preferred but not required)
Employment type: Contract, hourly, with weekday availability
Hours: Minimum of 25 hours per week, averaging approximately 5 hours each weekday, scheduled within Eastern
Time business hours
Compensation: $35-$40 per hour, depending on experience
Reports to: The Director, one of MTCA's two senior organizational leaders
About the Role
MTCA is looking for an organized, resourceful, and technology-comfortable Executive Assistant to support the
Director and help daily operations run smoothly. The role centers on executive support: managing schedules,
organizing communication, anticipating needs, and helping the Director stay focused on top-priority work.
What You'll Do
Executive Support
• Manage the Director's calendar, including scheduling, rescheduling, and meeting preparation
• Coordinate meetings across multiple participants and time zones
• Monitor communications, flag urgent items, and draft responses when appropriate
• Manage text communications through MTCA's business line and the Director's business phone
• Track commitments, deadlines, and follow-up items
• Prepare agendas, notes, and background materials for meetings
• Anticipate administrative needs before they become obstacles
• Assist with select personal tasks such as travel and lodging arrangements
• Handle sensitive and confidential information with discretion
Administrative and Operational Coordination
• Maintain organized systems for documents, calendars, and contacts
• Support communication across the MTCA Executive team
• Document recurring processes and improve how information is storedand shared.
• Coordinate special projects, company activities, and occasional events
• Help ensure important projects stay on track and details don't get missed.
Technology and Systems Support
• Work regularly in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) and Slack
• Manage scheduling workflows using Calendly and related tools
• Adapt to new platforms as MTCA's systems evolve
• Research tools that may improve day-to-day efficiency
• Explore practical uses of AI and automation for administrative tasks
What We're Looking For
• Exceptional organization and attention to detail
• Clear, professional, and personable communication
• A proactive approach that anticipates needs and follows through independently
• Comfort managing calendars, logistics, and competing priorities
• Confidence working closely with a busy leader, including proposing ideas and solutions
• Sound judgment about when to act independently and when to check in
• Quick comfort with new technology
• Reliable weekday availability coordinated with Eastern Time business hours
• An interest in supporting creative people with clear, practical systems
Qualifications
• Previous experience as an Executive Assistant or in a similar administrative role
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Experience with Calendly or a similar scheduling platform
• Strong organizational and task-management skills
• Comfort working independently in a remote environment
• Demonstrated ability to learn new technology quickly
Helpful but not required:
• CRM implementation or administration
• AI and automation tools
• No-code or low-code application platforms
• Website, social media, SEO, or other marketing support
• Event support or coordination
• Experience in theatre, education, or another creative field
Schedule
This role requires reliable weekday availability, with a minimum of 25 hours per week averaging about 5 hours each weekday. The person hired can set their own daily schedule within that range, provided it aligns with the Director's Eastern Time business hours. This is an hourly contract position.
Equal Opportunity
MTCA is an equal opportunity employer and welcomes applicants of all backgrounds and identities. We are
committed to building an inclusive team and evaluate all candidates based on their qualifications and fit for the role
Salary/Benefits
Compensation: $35-$40 per hour, depending on experience
Employment type: Contract, hourly, with weekday availability
Hours: Minimum of 25 hours per week, averaging approximately 5 hours each weekday, scheduled within Eastern Time business hours
Additional Information
MTCA, or Musical Theater College Auditions, has spent more than two decades as a leading coaching organization, guiding acting and musical theater students through the college audition process. The organization brings together a network of professional working artists who support students at every stage of that journey through individualized coaching, classes, mock auditions, and other resources that help them build skills and identify programs where they can thrive. Operating remotely, with a hub in New York City for company events and industry activities, MTCA allows candidates to participate without needing to live in the city, although proximity may create occasional opportunities for in-person involvement. As an established leader in college audition coaching, MTCA offers the chance to work alongside a respected team with deep expertise and a strong reputation among students and industry professionals, demonstrating a genuine investment in helping young performers succeed.
Submit your short response in one of the following formats:
• An audio or video recording of up to 60 seconds
• Or a written response of up to 150 words.
This position involves close, frequent contact with the Director, so choose whichever format lets you communicate most naturally. We're looking for genuine interest and a clear sense of what you'd bring to the role. Production quality, personality type, and presentation style aren't part of our review.
Employer will only allow resumes sent as an attachment.
Do not send in the body of the email. Apply Online
