Executive Assistant & Office Operations Manager

This is a Full Time Job

Executive Assistant & Office Operations

Partner with our Chief Product & Technology Officer to help drive focus, execution, and an exceptional workplace experience.

Role Overview

As Executive Assistant to our Chief Product & Technology Officer, you’ll help turn complexity into clarity. You’ll anticipate needs, remove friction, and create the operating rhythm that allows the executive and the broader Product & Technology organization to move quickly and effectively.

You’ll serve as a trusted partner, managing priorities, coordinating communications, and ensuring the details behind critical initiatives are executed seamlessly. By bringing structure to a fast-moving environment, you’ll help the CPTO stay focused on what matters most while keeping day-to-day operations running smoothly.

In addition to executive support, you’ll oversee the day-to-day operations of our San Mateo office, creating a welcoming, organized, and productive environment for employees and visitors. You’ll partner closely with teams across the company to deliver a workplace experience that enables everyone to do their best work.

What You’ll Do
Executive Partnership
• Own the CPTO’s calendar, ensuring priorities are aligned and time is optimized.
• Coordinate complex domestic and international travel, itineraries, and expense reporting.
• Drive meeting preparation by coordinating agendas, presentations, briefing materials, and follow-up action items.
• Manage inbound communications, exercising sound judgment on priorities and serving as a trusted point of contact on behalf of the CPTO.
• Handle highly confidential information with professionalism and discretion.
• Anticipate challenges before they arise and proactively remove obstacles that could impact executive effectiveness.
• Support strategic initiatives, planning activities, and special projects across the Product & Technology organization.
• Learn and adopt AI tools and apply them to streamline operations

Office Operations
• Oversee the day-to-day operations of our San Mateo office, ensuring employees and visitors have an outstanding workplace experience.
• Manage vendors, office supplies, facilities requests, and workplace services.
• Coordinate executive visits, onsite meetings, team events, and office logistics.
• Partner closely with IT, Facilities, People Operations, and Finance to support onboarding, workspace planning, office equipment, and employee experience initiatives.
• Continuously identify opportunities to improve workplace operations through scalable and efficient processes.

What You'll Bring
• 4–6 years supporting senior executives, ideally within a fast-paced technology company.
• Experience managing complex executive calendars, travel, and shifting priorities.
• Experience overseeing office operations, workplace services, or facilities coordination.
• Exceptional organizational skills with the ability to manage multiple competing priorities without losing attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• A proactive mindset–you anticipate needs, solve problems independently, and consistently stay one step ahead.
• The ability to build trusted relationships across executives, cross-functional teams, and external partners.
• Proficiency with modern productivity and collaboration tools.

Success in This Role

Within your first six months, you’ve become a trusted extension of the CPTO. Executive priorities run smoothly, meetings are well prepared, travel is seamless, and the office consistently delivers a welcoming, organized experience for employees and guests. You identify opportunities to improve how work gets done and implement thoughtful solutions that help the broader Product & Technology organization operate more effectively.