External Affairs Coordinator

This is a Full Time Job

The Coordinator, External Affairs Marketing & Operations is responsible for supporting the External Affairs department through administrative coordination and marketing operations. This position will support the District of Play marketing traffic, sponsorship activation, website management, and administrative tasks.

Do you thrive in a fast-paced environment and enjoy keeping projects organized and on track? We'd love to hear from you!

Responsibilities:
• Provide administrative support to the President of External Affairs, including scheduling meetings, managing calendars, budgets, and coordinating logistics.
• Prepare materials, agendas, and follow-ups for internal and external meetings.
• Support departmental operations and special projects as assigned.
• Serve as a liaison between Partnerships and District of Play program staff to support sponsorship activation and fulfillment.
• Coordinate with team marketing leads on assets that are directly managed and controlled, including out-of-home inventory, in-game graphics, PA reads, and radio placements.
• Maintain and update the District of Play website in collaboration with Corporate Communications.
• Support departmental storytelling efforts, campaigns, and brand initiatives led by External Affairs leadership.
• Support management of the budget and master workbook, integrating program-level budgets across External Affairs roles.
• Track and supervise project timelines, results, and achievements across cross-functional initiatives.
• Maintain clear communication with partners in order to confirm deadlines and project expectations are met.
• Track and report on key performance indicators to support data-driven decision-making and future planning.
• Provide on-site support for External Affairs activations and events, including pre-event setup, day-of execution, and post-event reporting.
• Assist with coordination across internal teams and external partners to ensure successful program delivery.
• Other duties as assigned.

Minimum Qualifications:
• Bachelor's degree or equivalent experience.
• 1–3 years of experience in marketing operations, project coordination, administrative support, or related field.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience working cross-functionally in fast-paced environments.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Familiarity with project management tools (e.g., Wrike or similar platforms) preferred.
• Diligent with strong follow-through and process management skills.
• Collaborative teammate with a proactive approach.
• Interest in sports, community programming, and external affairs initiatives.
• Ability to balance administrative responsibilities with operational execution.
• Flexibility to work evenings, weekends, and events as needed.