Receptionist and Events Coordinator

This is a Part Time Job

THE ROLE

The Receptionist will be responsible for ensuring a great experience for all visitors and staff. The right candidate must be able to work under limited supervision, taking initiative when necessary. Success in this role means you take on job duties with a sense of ownership, commitment, confidentiality, and integrity and step in to help whenever and wherever necessary.

WHAT THIS ROLE WILL DO
• Greet and assist all staff and guests. Answer the main switchboard for Live Nation and transfer calls to the corresponding department.
• Take messages for executives and relay the information to their corresponding assistant.
• Ensure proper security protocol is followed by staff and guests; check-in and monitor visitors in reception area, provide access as necessary. Continuously communicate with security regarding the status of guests.
• Assist in day-to-day operation of the lounge including, but not limited to, setting up morning snacks, refilling snack jar, and maintaining the space to ensure it is always in client-ready condition.
• Coordinate conference room reservations and assist with general meeting support as needed (i.e. catering, guest check-in, etc.)
• Assist with coffee requests for larger executive meetings.
• Plan and coordinate company lobby events including happy hour, artist performances, live streams, and various office networking events
• Coordinate with executives and assistants regarding messenger and food deliveries.
• Maintain clean and professional reception area. Team with Facilities personnel to coordinate mail, deliveries, office supplies and routine maintenance.
• Submit work orders for building maintenance and internal facility related requests. Point of contact between employees and the onsite car washing service.
• Assist with various assigned tasks as they arise.

WHAT THIS PERSON WILL BRING
• 2-3 years previous experience in front office of music or entertainment corporate environment.
• Warm, engaging and professional demeanor both in person and on the phone.
• Outstanding communications skills and business etiquette. Intermediate Microsoft Office Skills
• Actively demonstrate good judgment and discretion related to confidential material.
• Passionate and motivated.
• Driven, with an entrepreneurial spirit.
• Resourceful, innovative, forward thinking and committed
• Reliable and dedicated with a can-do attitude. Encourage and build mutual trust, respect, and cooperation among team members.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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