Production Assistant

This is a Full Time Job

THE JOB

You will assist the regions' Production Assistant(s) with all show-related duties prior to the on-sale date through event completion.

WHAT THIS ROLE WILL DO
• Maintain regular communications with Production Manager(s).
• Must ensure a positive and creative environment for the Production Department.
• Facilitate proper interdepartmental communication and organization.
• Assist and support all production department personnel with job functions as needed.
• Review the show riders to advance the office and dressing room touring needs.
• Work with the production manager to procure all necessary show rental items.
• Liaise backstage directly with tour staff and dressing room coordinators to ensure a comfortable working environment.
• Work with the department in scheduling runners and runner vehicles.
• Responsible for procuring all required automobile rentals and coordinating the required staff assigned to specific vehicles.
• Document and record rental vehicle usage, i.e., mileage, fuel costs, maintenance, damage, etc.
• Enter Department payroll as outlined by the Production Manager and Payroll Coordinator, and develop reports as required.
• Liaise with the local caterer to ensure proper advanced communication between all parties.
• Liaise with the box office and tour staff to confirm comp tickets and guest list needs.
• Review the budgets and forecast upcoming shows with the Production Manager.
• Complete show recaps within 24 hrs of the previous show.
• Input and upload vendor invoices to ensure a timely payment process.
• Attend production meeting as outlined by the Production Manager to document the discussion of key points and details, and make a record of the meeting.
• Work with local IATSE staff to assist in good labor relations.
• Maintain and update all staffing contact information and availability.
• Onboarding of new employees in Workday and tracking and entering payroll in ABI.
• Be on-site at Stadium engagements as necessary to assist the Production Department as required.
• Duties as assigned.

WHAT THIS PERSON WILL BRING

Minimum Requirements:
• Calm / Professional and customer service-oriented individual.
• Demonstrates a sense of teamwork and promotes a high level of motivation and morale.
• Convey a professional image to people inside and outside the company.
• Must possess superior interpersonal communication and organizational skills.
• Computer literate in Windows and Apple OS applications (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint, etc.).
• Flexible Schedule (days/nights, late hours, weekends, and holidays).
• Travel to venues in the region as required.
• Ability to manage multiple projects simultaneously.
• Must possess superior interpersonal communication and organizational skills.
• Previous experience with timekeeping systems.
• High proficiency in MS Office, particularly Excel.
• Working knowledge of Workday, ABI, and ADP Payroll platforms preferred.
• Excellent written and verbal communication skills.

Preferred:
• College Degree in a related field.
• 2-4 years of production experience in the entertainment industry.

Physical Demands/Working Environment:
• Must be able to lift up to 60 lbs.
• Extended and long shifts are the norm.
• Moderate to loud level of noise are possible in a work environment.
• The working environment is fast-paced and sometimes stressful.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.