Partnership Marketing & Promotions Coordinator

This is a Part Time Job

PARTNERSHIP MARKETING & PROMOTIONS COORDINATOR

Location: New York, NY or remote elsewhere in the US -- please note preference for EST time zone

Division: Ticketmaster

Line Manager: VP, Partnership Marketing

Contract Terms: Temporary, Part-Time, up to 15 hours per week, Flexible schedule

THE TEAM

THE JOB

The Partnership Marketing & Promotions Coordinator provides administrative and operational support for promotional campaigns (e.g., sweepstakes, contests, surprise-and-delight programs, etc.) and for ongoing sponsorship asset tracking for the Ticketmaster Partnership Marketing Team portfolio of sponsorships. In addition, this role assists the Partnership Marketing team by handling day-to-day clerical work, documentation upkeep, the sweepstakes winner-process, and routine monitoring/reporting on sponsorship assets. It's important to note this is intended to be a support role, and therefore, final compliance, legal, and decisions remain with full-time Partnership Marketing staff and Legal departments at Ticketmaster.

Please note this is a temporary part-time position with a set engagement of up to fifteen (15) hours per week for a one (1) year term working on campaign launches, winner processing windows, and reporting deadlines.

WHAT YOU WILL BE DOING

Administrative & Clerical Support
• Maintain and organize shared files, trackers, and the promotional materials library (microsites/landing pages, partner lists, approved creative assets, affidavits etc.)
• Schedule and coordinate stakeholder meetings; prepare agendas and distribute notes/action items
• Data entry and upkeep of campaign trackers, budgets, and timelines in Excel/Word/PowerPoint
• Format and proofread sponsorship & promotions documents for internal and client distribution
• Manage routine promotions correspondence as directed by the Partnership Marketing Managers
• Prepare, organize, and file documentation for audit and record-keeping purposes (affidavits, releases, W-9s, receipts)

Promotions Support
• Support the Partner Marketing team in developing promotional plans for music & sports, live-event initiatives.
• Build and maintain promotional campaign timelines, launch plans, channel requirements, and approval paths.
• Compile all needed details for promotions (prize structure, eligibility, dates, entry mechanics)
• Convert campaign objectives into clear briefs for creative, CRM, media, and partners
• Develop copy for entry pages, social and any promotion materials
• Submit promotional artwork requests as needed to internal creative team for development
• Build entry pages utilizing in-house system and route
• Assist with collecting and organizing winner documentation (Affidavits of Eligibility, Liability & Publicity Releases, Guest Releases, W-9 forms etc.)
• Perform an initial completeness check on W-9s and releases and flag discrepancies- all final verification and legal sign-off remains with Legal and the Promotions Manager
• Initiate and manage winner communications (notifications, status updates, document follow-ups) and secure winner affidavits and accompanying paperwork under the direction of the Partnership Marketing Manager and agency.
• Coordinate event requirements: ticket quantities, venue details, winner communications with the Partner Marketing team and agency team
• Monitor entry periods and help track prize procurement status, shipping logistics, and fulfillment timelines
• Establish repeatable processes, trackers, templates, and documentation that improve campaign quality and team efficiency.

Sponsorship Monitoring & Reporting
• Monitor sponsor assets across digital/social placements to confirm delivery against contracted terms
• Coordinate materials for monthly partnership marketing newsletter and populate templates for deployment.
• Assist with the audit of asset tracking links and pull and compile recurring reporting on sponsor asset performance for internal reviews
• Support basic competitive/landscape monitoring related to competitive sponsorship activity as assigned

WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS)
• Bachelors Degree
• Prior experience in a marketing support, or coordinator role
• Basic knowledge of sports marketing and sponsorship principles
• Strong organizational skills and attention to detail
• Strong project management skills, including timeline ownership, prioritization, follow-through, and risk management
• Proficiency with common productivity, presentation, spreadsheet, communication, and project-tracking tools (Google, Microsoft, Canva etc.)
• Comfortable learning new software/reporting platforms (promotion management tools, tracking dashboards etc.)
• Clear, concise and professional written and verbal communication
• Ability to handle sensitive/confidential documentation
• Desire for a flexible schedule and ability to pivot on competing priorities and projects as needed
• Familiarity with sponsorship, promotions, or sweepstakes processes a plus
• Basic design tool familiarity (Canva, Photoshop) a plus

YOU (BEHAVIOURAL SKILLS)
• Passionate and motivated.
• Driven with and by an entrepreneurial spirit.
• Resourceful, innovative, forwarding thinking, and committed.

LIFE AT TICKETMASTER

We do it all with an intense passion for Live and an inspiring and diverse culture driven by accessible leaders, attentive managers, and enthusiastic teams. If you're passionate about live entertainment like we are, and you want to work at a company dedicated to helping millions of fans experience it, we want to hear from you.

Our work is guided by our values:

Reliability - Fans and clients count on us to power their live event experiences and we rely on each other to make it happen.

Teamwork – While we celebrate individual achievements, we know have more success as a team.

Integrity - We are committed to the highest moral and ethical standards on behalf of the countless partners and stakeholders we represent.

EQUAL EMPLOYMENT OPPORTUNI