Legal Administrative Assistant

This is a Full Time Job

THE ROLE

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations. This is an important role for someone who wants to learn at a fast-paced, international music-based company that's rapidly growing its film & TV business.

The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks.

Legal experience is not required-we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills. An interest in music, movies, television, and the entertainment industry is a plus. A love of spreadsheets is a plus-plus.

WHAT THIS ROLE WILL DO
• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.
• Maintain well-organized electronic files, records, and documents.
• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.
• Manage calendars, meetings, appointments, and deadlines.
• Track important dates, deliverables, follow-ups, and outstanding items.
• Coordinate meetings, conference calls, zooms and other internal and external communications.
• Assist with document management, including scanning, filing, copying, naming, and organizing documents.
• Enter, update, and maintain information in databases, spreadsheets, and other systems.
• Communicate professionally with colleagues, vendors, and outside parties.
• Monitor incoming and outgoing correspondence and ensure timely follow-up.
• Help coordinate signatures, approvals, and other administrative processes.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with expense reports, invoices, time records, and other administrative matters as needed.
• Anticipate needs and proactively address issues before they become problems.
• Perform general administrative and office support duties as needed.

WHAT THIS PERSON WILL BRING

Required Qualifications
• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint
• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Strong file-management skills, including maintaining organized digital folders and consistent file naming
• Ability to use spreadsheets for basic data entry, tracking, and organization
• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications
• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines
• Strong follow-through and accountability
• Ability to learn new software, systems, procedures, and terminology quickly

Preferred Qualifications
• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus
• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment
• Familiarity with legal documents, contracts, or basic legal terminology
• Experience working with confidential or sensitive information
• Experience managing multiple calendars, projects, or competing deadlines

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed.