Executive Assistant

This is a Full Time Job

WHAT THIS ROLE WILL DO
• Provide daily support to the regional promoter, which includes but is not limited to:
• Schedule and calendar upkeep
• Communicate with the regional team in all departments (finance, production, marketing, talent, ticketing)
• Book travel and process associated reimbursements
• Heavy phone and email traffic
• Office ops schedule upkeep
• Research and prepare the leader for specialized meetings and industry functions
• Field general inquiries and redirect to the regional promoter as needed
• Manage monthly expense reports
• Research and prepare various high-level projects as needed (yearly business plan, annual reports, quarterly organization-wide presentations and events, etc.)
• Process ticket request forms
• Plan and execute off-site meetings, venue visits, and division events and retreats
• Provide general administrative duties, which include but are not limited to:
• Receive/sign for UPS/FedEx deliveries
• Prepare spaces for meetings, ordering materials, lunch, etc.
• Draft, issue, and execute artist contracts; review and execute third-party license agreements with regional venues
• Contribute to process improvements and operational efficiencies across the team
• Facilitate the booking process for the regional promoters' venues
• Place holds and manage venue calendars
• Research artists' market history and listenership
• Communicate show information with internal and external partners across key stages of the show lifecycle, including confirmations, announcements, on-sales, etc.
• Contract management
• Coordinate with the leader, finance, and legal to review expiring venue agreements prior to the renewal period.
• Provide support to the Finance team by submitting final finance reports for shows, completing monthly forecast reports, and managing all show files
• Develop and maintain venue one-sheets, region-wide information, and contact lists for presentations, proposals, and other deliverables.
• Some travel required
• Complete other duties as assigned

WHAT THIS PERSON WILL BRING
• Strong verbal/written communication, phone etiquette, computers (ROME, Microsoft Word, Excel, and PowerPoint), or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow up, communicate, and diffuse possibly volatile situations with tact
• Ability to multitask daily, be organized, detail-oriented, self-driven, forecast issues, and handle last-minute projects to meet deadlines.
• Hlose attention to detail, especially in contracts, deal terms, and other financial documents.
• Proficient typing skills required (ability to type 60 wpm)
• A minimum of one year of experience as an assistant with industry-related experience
• Passion for live music
• High school diploma or associate's degree required


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.