Events Administrative Assistant

This is a Part Time Job

Seasonal Administrative Assistant (Events) - The Gorge

WHO ARE YOU?

Organized and dependable. Calm under pressure. A strong communicator who takes initiative and enjoys supporting a fast-moving team.

At The Gorge, our people embrace professionalism, accountability, and teamwork. If you are someone who can manage multiple tasks, solve problems quickly, and help keep operations running smoothly behind the scenes, this role may be a great fit for you.

THE JOB

The Gorge Amphitheatre is seeking a Seasonal Administrative Assistant (Events) to support the administrative and operational needs of concerts and events during the busy season. This role is essential to maintaining an organized and professional administrative environment and ensuring staff and leadership receive timely support throughout event operations.

This is a fast-paced role that requires attention to detail, flexibility, and the ability to prioritize tasks in real time. The Seasonal Administrative Assistant works closely with managers, supervisors, and team members to keep the administrative function running efficiently during preparation days and live events.

Schedule: Part-Time | Friday–Tuesday
Season: May through October
Work Environment: Event-driven schedule including evenings, weekends, and holidays

WHAT THIS ROLE WILL DO

Responsibilities include, but are not limited to:
• Provide day-to-day administrative support during event days and preparation periods
• Assist with employee check-in and check-out processes
• Maintain organization, cleanliness, and professionalism within the administrative office
• Answer phones and emails and respond to general staff and guest inquiries
• Support managers and supervisors with real-time administrative and operational needs
• Assist with inventory management and ensure office supplies and materials remain stocked
• Help prepare administrative materials and documentation leading into show days
• Provide general administrative support to ensure smooth event operations
• Maintain confidentiality of employee and operational information
• Complete additional administrative or operational tasks as assigned by supervisors or management

WHAT WE ARE LOOKING FOR

Required Qualifications
Must be 18 years or older

High school diploma or equivalent required

Strong organizational and multitasking skills

Professional communication skills (verbal and written)

Reliable, punctual, and accountable

Ability to work effectively in a fast-paced environment

Ability to follow direction and respond to changing operational needs

Comfortable working extended shifts during event operations

Preferred Qualifications
Prior administrative, office support, or operations experience

Experience working in live events, hospitality, or high-volume environments

Familiarity with basic office systems and administrative workflows

Local to the area (within approximately 90 miles of the venue)

Demonstrated maturity and professionalism in a team-based environment

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Work may occur indoors or outdoors depending on operational needs

Extended periods of sitting, standing, and walking

Fast-paced environment during peak event operations

Frequent interaction with staff, guests, and leadership

Ability to lift up to 25 pounds occasionally

ADDITIONAL EXPECTATIONS

Seasonal Administrative Assistants are expected to:
• Arrive on time and ready to work
• Maintain a professional and organized administrative environment
• Follow instructions and venue procedures consistently
• Communicate clearly with supervisors and team members
• Accept coaching and feedback from leadership
• Support a team-first culture focused on safe and efficient operations

WHY WORK AT THE GORGE?

The preceding job description has been designed to indicate the gener