Event Production and Operations Manager

This is a Full Time Job

THE JOB

The Production & Operations Manager is a key operational partner supporting the execution of large-scale live music events, televised performances, and halftime-style shows. This role focuses on driving logistics, coordination, and cross-functional alignment to ensure production teams can execute seamlessly.

Working closely with production leadership, creative teams, and broadcast partners, this role ensures that all operational components-from planning through show day-are organized, communicated, and executed at the highest level.

Key Responsibilities:
• Support end-to-end execution of live music performances and broadcast events, ensuring production teams are set up for success
• Build and maintain detailed production timelines, run-of-show documents, and master schedules
• Coordinate across creative, production, stage management, and broadcast teams to keep all departments aligned
• Track deliverables, milestones, and dependencies across multiple workstreams
• Own event logistics including venue coordination, credentialing, transportation, accommodations, and staffing plans
• Manage load-in/load-out schedules, site access, and movement of crew, talent, and equipment
• Develop and distribute site maps, production schedules, and operational plans
• Ensure all teams have the resources, information, and access needed to execute efficiently
• Act as a central hub for communication across production, operations, vendors, and stakeholders
• Lead regular production and operations meetings, ensuring clear next steps and accountability
• Identify gaps, overlaps, or risks early and proactively problem-solve with the appropriate teams
• Support alignment between live event execution and broadcast requirements
• Coordinate with vendors and partners to ensure schedules, logistics, and deliverables are clearly communicated and executed
• Assist in managing scopes of work, timelines, and on-site coordination for all external partners
• Ensure all vendors are properly credentialed, scheduled, and integrated into the overall plan
• Support budget development and actively track expenses across production and operations
• Manage POs, invoicing, and reconciliation in partnership with finance teams
• Help identify efficiencies and maintain cost control without impacting execution
• Lead on-the-ground operations during rehearsals and show days, ensuring schedules and logistics run smoothly
• Serve as a key point of contact for operational needs across all departments
• Troubleshoot logistical issues in real time to minimize impact on production
• Support adherence to timing, transitions, and overall show flow from an operational standpoint
• Oversee operational aspects of strike and load-out
• Ensure all logistics are closed out (returns, shipments, crew travel, etc.)
• Support post-event reconciliation and documentation
• Contribute to post-show debriefs and process improvements

Work Environment:
This role involves both office-based planning and onsite event execution. Candidates should be comfortable working long hours on event days and being on their feet for extended periods.

WHAT THIS PERSON WILL BRING
• 5–10+ years of experience in live event operations, production coordination, or event management
• Experience supporting large-scale live music events, broadcasts, or halftime-style productions
• Strong organizational and project management skills with exceptional attention to detail
• Proven ability to manage complex logistics across multiple teams and timelines
• Excellent communication and stakeholder management skills
• Ability to stay calm and solutions-oriented in high-pressure, fast-paced environments
• Experience working on televised live events, concerts, or major sporting events
• Familiarity with large venues/stadium operations and multi-team coordination
• Experience working with union crews, vendors, and high-profile talent environments
• Proficiency with production management and scheduling tools
• Highly organized and proactive
• Clear, concise communicator who can align diverse teams
• Detail-driven with strong follow-through
• Flexible and adaptable in dynamic, live environments
• Team-first mindset with a focus on enabling others to succeed