Contracts Administrator

This is a Full Time Job

WHAT THIS ROLE WILL DO
• When a show is confirmed via email:
• Set up a box folder
• Add the subfolders in the box folder
• Add the show confirmation
• Add the deal memo email
• Add the show to the Master List spreadsheet
• Make a subfolder in Outlook New Show Folder
• When the show has completed, move the subfolder to the Old Shows folder for reference until the emails are deleted by LN
• In Google Drive add appropriate documents to the Mars shared folder for Mars as a favor to our Huntsville friends
• Set up show folders and process artist and venue contracts for our local booking team
• When an artist contract comes in
• Download the artist offer from Rome and add it to the box folder
• Download, Edit, sign and return the contract to the agent
• Download the W-9 and Rider in the subfolders in the box folder
• Make a note on the Master list when the contract comes in, goes out and when the deposit is due and how much
• Request deposits when they are due and save copy of confirmation to box folder.
• If requested, send deposit confirmations to the agents
• Add Settlement Payment Confirmation Payments to box folder when payment has been made and send those to artist agents
• Check the Master List constantly to see what is coming up in the next month and forward that needs attending to now.
• Is there a deposit due that day
• Is there a venue agreement due in? Do I draft the venue agreement or does the building send it to SVP Booking
• After a Brandon Amphitheater or City Hall Live show, send an invoice to their finance department for the licensing fees Live Nation pays for them. They send a check to our finance department in Atlanta and Brandon gives me the date and check # that I note on the invoice.
• Venue Agreements:
• Do I draft the agreement or does the venue send it to me (many times I have to request the venue agreement from them) – Many venues require that I draft the agreement for them.
• Sign it, then fill out and request a COI for the show at that venue
• That is noted on the Master List as well
• Biloxi Crawfish Festival
• Set up box folder and subfolder so
• Process and edit artist contracts and send them to the Director cc'ing Shelly Ferguson and Brian Butler
• Closer to the festival, receive signed contracts back from the director and return them to the agent along with deposit confirmations
• Update yearly booking agreements
• Iron City
• Saturn
• WorkPlay
• Crawfish Music Festival
• Wildflower!
• Soul Kitchen
• MPAAC
• Southern Company/Georgia Power
• Update COIs for these venues yearly
• Update COIs yearly for our partners
• Wharf
• Brandon
• Avondale
• Update Services Agreements
• All Events, LLC
• Supreme Runners LLC
• Brandon/City Hall Live
• There are MANY time consuming and tedious procedures for these shows
• Work directly with our Legal team when a contract is needed for many reasons where there is not already a negotiated contract in their portal.

WHAT THIS PERSON WILL BRING
• Flexible Schedule (days/nights, weekends, and holidays)
• High School Diploma

Preferred:
• Experience in a live environment operation
• Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)
• Experience in Prioritizing, Time Management & Multitasking
• Experience in open communication & email etiquette

Physical Demands/Working Environment:
• Working environment is fast-paced and often loud and stressful

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.