Booking Assistant

This is a Part Time Job

THE JOB

The Seasonal Booking Assistant will play a key support role for the Indianapolis Talent Buying Team. This position is integral to the successful booking and execution of live events, helping to manage the day-to-day logistics and key details that bring shows from the initial offer through settlement.

WHAT THIS ROLE WILL DO
• Provide day-to-day support to Talent Buyers on the Indianapolis booking team
• Maintain detailed trackers to monitor active offers, holds, and deal progression
• Process venue contracts, artist contracts, co-promote agreements, and COIs for the assigned Indianapolis team's booking events
• Monitor Contracts Tracker to ensure timeliness of responsible deadlines
• Review offers from the Live Nation Touring office for accurate expenses and deal points
• Send out confirmation sheets and help facilitate information about on sales
• Interface directly with external industry professionals
• Compile and maintain digital show folders across internal systems
• Correspond with third-party venues on calendar availability
• Prepare pre-settlements and night of show event settlements (3-5 per month average, various seasonally)
• Contribute to special projects and team initiatives as needed
• Regional travel as necessary

WHAT THIS PERSON WILL BRING
• 1-2 years of previous administrative work
• Strong attention to detail
• Fast learner
• Eagerness to support others
• Experience using Excel, Adobe, and PowerPoint
• Basic understanding of legal terms and concepts used in artist and venue contracts
• Must work well under pressure and in high-stress environments
• Adaptable with work hours, supporting weekends, nights, and holidays as needed
• Excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks in a fast-paced environment

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.