Assistant Production Office Coordinator, Rose Parade

This is a Part Time Job

JOB TITLE: Assistant Production Office Coordinator

DEPARTMENT: Production

REPORTS TO: Executive Producer / Production Manager

Coordinator with a can-do attitude will work directly with Executive Producers for all their needs, and will additionally assist Producer,

Director and Writer. They will also oversee and delegate to a Production Assistant during script printing week.

Responsibilities
• Will be the main hub for all pre-production, coordination, and post-production tasks.
• Will assemble script books, and coordinate all needed information to staff, crew and talent.
• Will manage files in OneDrive for Executive Producers, writers, and producers, including rundown, production schedules, script, etc.
• Will book travel, meetings, and coordinate with producers and talent for call times, talking points for promotional appearances, etc.
• Will assist the Executive Producers, writer, and talent during location scouts to float barns, create itineraries/maps, and act as the liaison between KTLA and commercial float builders.
• Perform clerical duties to support the show and producers.
• Manage calendar for Executive Producer.
• Provide telephone coverage.
• Research for script writers and format script for print.
• Responsible for completing script books, rundowns, schedules and itineraries for ROS meetings, table reads and day of show.
• Will work on the live event on location in Pasadena.
• Position is temporary late October or November to first week of January.

Requirements
• Bachelor's degree in film, communications, marketing, management, or related field
• Must have experience in live television, scripted or related field
• Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are must.
• Knowledge of live show rundowns and scripts including formatting imperative.
• Ability to multitask with excellent attention to detail and handle a lot on their plate all at once
• Internship experience at television stations or production companies are an asset
• Previous experience as a production coordinator or APOC a must.
• Familiarity with all aspects of live event production to facilitate effective communication
• Superb organizational and time management skills
• Ability to complete multiple tasks in a fast-moving environment
• Capable of meeting deadlines and working with daily time constraints
• Talent for anticipating needs
• Professional judgment for handling confidential information
• Excellent written and verbal communications; professional telephone etiquette

AVAILABLE: Immediately