Assistant Production Office Coordinator, Rose Parade

This is a Full Time Job

JOB TITLE: Assistant Production Office Coordinator

DEPARTMENT: Production

REPORTS TO: Executive Producer / Production Manager

Coordinator with a can-do attitude will work directly with Executive Producers for all their needs, and will additionally assist Producer,

Director and Writer. They will also oversee and delegate to a Production Assistant during script printing week.

Responsibilities
• Will be the main hub for all pre-production, coordination, and post-production tasks.
• Will assemble script books, and coordinate all needed information to staff, crew and talent.
• Will manage files in OneDrive for Executive Producers, writers, and producers, including rundown, production schedules, script, etc.
• Will book travel, meetings, and coordinate with producers and talent for call times, talking points for promotional appearances, etc.
• Will assist the Executive Producers, writer, and talent during location scouts to float barns, create itineraries/maps, and act as the liaison between KTLA and commercial float builders.
• Perform clerical duties to support the show and producers.
• Manage calendar for Executive Producer.
• Provide telephone coverage.
• Research for script writers and format script for print.
• Responsible for completing script books, rundowns, schedules and itineraries for ROS meetings, table reads and day of show.
• Will work on the live event on location in Pasadena.
• Position is temporary late October or November to first week of January.

Requirements
• Bachelor's degree in film, communications, marketing, management, or related field
• Must have experience in live television, scripted or related field
• Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are must.
• Knowledge of live show rundowns and scripts including formatting imperative.
• Ability to multitask with excellent attention to detail and handle a lot on their plate all at once
• Internship experience at television stations or production companies are an asset
• Previous experience as a production coordinator or APOC a must.
• Familiarity with all aspects of live event production to facilitate effective communication
• Superb organizational and time management skills
• Ability to complete multiple tasks in a fast-moving environment
• Capable of meeting deadlines and working with daily time constraints
• Talent for anticipating needs
• Professional judgment for handling confidential information
• Excellent written and verbal communications; professional telephone etiquette

AVAILABLE: Immediately

EEO Statement: All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

KTLA will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles County Fair Chance Hiring Ordinance

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