Assistant

This is a Full Time Job

ID, the leading independently-owned entertainment public relations and brand communications agency, seeks an exceptional individuals to join its innovative teams on groundbreaking work for the world's most influential actors, films, filmmakers, musicians, brands, technology leaders and corporations.
We are seeking a highly motivated and detailed oriented candidates for Assistant level positions on our Talent, Content, Music and Brands teams. The ideal candidates will be individuals who can stay one step ahead of influential publicists representing an eclectic client roster, providing administrative and logistical support. Candidates must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines and manage a high volume of emails and internal instant messages, while ensuring all client related assets (press kits, bios, photos, etc.) are organized and updated regularly. The Assistant level positions can be demanding yet lead to rewarding careers as entertainment and lifestyle publicists.
Specific responsibilities include:

- Work on press pitches, research projects and draft client memos
- Service clients with digital press breaks, providing context as appropriate
- Answer phones promptly and professionally
- Maintain digital press kits; maintain hard press kit files when appropriate
- Process client requests in a timely manner
- Develop and maintain close and communicative relationships with assigned press, executives, talent and reps
- Participate in brainstorming meetings
- Be able to identify and develop publicity opportunities
- Create and maintain various schedules, calendars and reports in support of Account Executives and teams
- Attend virtual (and in-person post when possible) events, junket, shoots in support of client for experience and training - when approved
- Handle hair/makeup/styling holds when appropriate
- Create and maintain client schedules (in coordination with counterparts and team members)
- Maintain client assets and product samples
- Work with supervisors to build, maintain and update all media lists on a timely basis
- Coordinate mailings with team members in advance
- And other administrative/logistics duties as assigned

Requirements:
- BA in Mass Communications, Public Relations or related field preferred but not required
- Strong written and oral skills
- Effective research and organizational skills
- Must be able to thrive in a fast paced, fluid environment
- Self-starter, able to work independently as well as in teams
- Strong ability to prioritize, solve problems and be resourceful
- Able to handle fast-paced PR environment
- Willingness to learning and practicing Work/Life integration
- Able to work well under pressure and take direction well
- Strong attention to detail
- Able to handle any/all confidential information, issues and matters in a sensitive manner
- Professional appearance and demeanor with a positive attitude is a must