Staff Assistant

This is a Part Time Job

Summary

The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant.

Essential Duties and Responsibilities

Staff Assistants will work very closely with the senior management at the Center to assist in various capacities including booking administration, basic accounting, and venue operations. Duties include:

Answer all incoming telephone calls and maintain the automated attendant system;

Provide direct administrative support to the President and Vice President;

Support the sponsorship department by administrating the location for all sponsorship signage and programs;

Work closely with the Marketing Department to provide operational support for various initiatives;

Prepare paperwork for new hires, terminated employees, and other employment changes;

Maintain union personnel files;

Keep the office organized, stocked, and tidy;

Assist in various accounting duties;

Assist with the ticket donation program;

Organize, scan, and file all financial settlements;

Perform financial data entry for each engagement and event at the venue;

Complete expense reports for the President and Vice President;

Perform other duties as assigned by the President and Vice President.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

Cooperation
Establishes and maintains effective relationships
Active listener
Offers assistance and support to co-workers
Works cooperatively in group situations

Adaptability
Able to work around unexpected changes of circumstance or workload
Modifies a planned course of action based on new circumstances
Changes communication style to achieve the best results

Functional Competencies
Looks for ways to improve and promote quality
Demonstrates accuracy and thoroughness

Team Orientation
Fosters team cooperation
Understands team roles and responsibilities
Supports group problem solving

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
A 4-year undergraduate degree in arts or business is preferred, but not required.

Language Skills
Ability to read, analyze, and interpret common articles, contracts, and financial reports.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills
This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:
Stand
Walk
Use hands to finger, handle, or feel
Reach with hands and arms
Climb or balance and stoop, kneel, crouch, or crawl
The employee must frequently lift and/or move up to 25 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:
A great deal of walking, including up and down ramps and staircases;
High, precarious places
Tight, restricted areas
The noise level in the work environment is usually moderate.

Acknowledgement
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.