Licensing Coordinator

This is a Full Time Job

RESPONSIBILITIES

Be Part of What's Next

As a Licensing Coordinator, you'll help bring some of the most recognizable magazine brands to life through products, partnerships, marketing, and e-commerce. You'll play a hands-on role in keeping licensing operations organized, protecting valuable intellectual property, and helping turn brand recognition into meaningful consumer experiences.

Key Responsibilities (What You Are Doing)
• Maintain licensing CRM systems, tracking tools, and dashboards to support accurate and efficient accolade licensing operations.
• Review and proofread licensing contracts, helping ensure accuracy, completeness, and compliance.
• Coordinate product submissions and support the product approval process from submission through final approval.
• Manage licensing operations meetings and workflows, helping keep activities moving smoothly from contract execution through royalty reporting.
• Partner with Legal on intellectual property protection initiatives, including product and accolade infringement, Amazon Brand Registration, and URL management.
• Track marketing campaigns across print, digital, social, and newsletters, while helping ensure licensing opportunities are effectively promoted.
• Support editorial and e-commerce initiatives by securing editorial mentions, updating best-seller lists, managing affiliate reports, and maintaining e-commerce tracking.
• Develop brand materials, presentations, and pitch decks; coordinate with the Hearst Research team to gather data that supports sales efforts and business development.

Qualifications (What We're Looking For)
• 2 years of experience in project management, sales, merchandising, marketing, brand management, or a related field, or equivalent experience.
• Strong organizational and time-management skills, with the ability to prioritize competing needs and keep multiple projects moving in a fast-paced environment.
• A detail-oriented, data-driven approach with strong analytical, problem-solving, and follow-through skills.
• Excellent written and verbal communication skills, along with a collaborative, customer-service mindset.
• Proficiency with Google Workspace and Microsoft Office; experience with Monday.com is a plus.
• Awareness of consumer product trends and strong product sensibility, with an ability to understand how brands translate into compelling consumer products.
• Ability to work collaboratively with cross-functional partners, including Legal, Research, editorial, marketing, and licensing stakeholders.
• Ability to work in a hybrid capacity, with 4 days per week in the Hearst Magazines NYC office.