Administrative Partner, Finance & Ad Sales

This is a Full Time Job

We are looking for an Administrative Business Partner to support Finance and Ad Sales in our New York City office. This position requires high levels of integrity and discretion in handling confidential information, professional interface with senior executives, and outstanding planning, time management, and organizational skills.

The ideal candidate has experience in handling a wide range of administrative and executive support-related tasks, possesses analytical skills, and can work independently. The Administrative Business Partner will serve as part of an Executive Assistant team supporting Finance and the broader Ad Sales organization.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Plan, organize, and manage all logistics for high-level internal and external Ad Sales/Finance meetings, including catering, AV/IT needs, agendas, and materials, ensuring flawless execution, in collaboration with internal partners and external clients
• Manage complex calendar requests, meeting invites, and conference room logistics
• Manage all Ad Sales Finance workflows that require approvals
• Seamlessly manage all facets of complex travel coordination, including creation of detailed itineraries for executives
• Prepare executives and larger Ad Sales/Finance teams in advance of all meetings
• Track and help drive completion of key deliverables, and follow up on outstanding items on behalf of key executives
• Execute expense management activities promptly, ensuring expense reconciliation is current at all times
• Act as divisional point-of-contact for T&E profile administration
• Partner with onsite operational teams on office moves, team requests, etc.
• Identify internal and external approaches to solve problems creatively and efficiently

WHAT YOU WILL NEED
• Exemplary organizational skills to deliver flawless work output
• Exceptional attention to detail
• Positive disposition with a keen ability to adapt and think critically
• Excellent written and verbal communication skills
• Excellent interpersonal and written and verbal communication skills with a friendly demeanor and a polished email style
• Comfort and confidence to interface with Ad Sales clients at the highest levels
• Ability to multitask in an ever-changing, fast-paced environment while working with other teams in the FOX Ad Sales Organization
• Ability to treat highly confidential information with care and discretion
• Ability to work with a high degree of accuracy and independence
• Ability to think proactively and anticipate needs of the team
• Ability to build a strong internal network
• Proficiency in Microsoft Office, specifically Outlook, Excel, and PowerPoint
• Work well in a team environment while positively representing your executive

NICE TO HAVE, BUT NOT A DEALBREAKER
• Experience in Ad Sales