Studio Assistant

This is a Full Time Job

Looking for an Assistant to provide executive support. The ideal candidate must have the ability to manage multiple tasks simultaneously in a fast-paced environment and effectively balance changing demands, a dynamic schedule, and function well under pressure. A high level of professionalism and confidentiality is required.

Regular, on-site attendance at the workplace for five (5) days per week is an essential function of the position. The selected candidate must be able to meet this requirement reliably.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Manage heavy scheduling & calls
• Coordinate travel and logistics
• Manage office communications via mail and email, coordinate meetings, calls and the appropriate agendas and materials needed
• Track significant dates including programming, events, and budgets
• Conduct oneself as an extension of the executive, and represent the office in a manner that aligns with the executive's practiced ideals and leadership
• Liaise with the Sr. Staff and their teams from H.R. to Programming, Scheduling, Finance, Legal, Publicity, Marketing as well as the Corporate Team
• Edit and distribute budget and strategy PowerPoint and multi-media presentations and charts; create and assemble group projects
• Sort, track, file, and maintain project drives, calendars, binders, contacts, distribution lists, and vital confidential documents
• Process and track expense reports
• Onboard vendors and employees
• Process and code vendor invoices
• Order and maintain office supplies

WHAT YOU WILL NEED
• Bachelor's Degree
• 1+ years' experience in a network, studio, or production environment
• Positive, collaborative attitude and innovative mindset
• Demonstrated ability to work in a confidential environment and use discretion in dealing with confidential materials and information
• Excellent oral and written communication skills
• Excellent self-starter who works well under pressure and can multi-task without constant supervision
• Strong attention to detail with the ability to multi-task in a fast-paced environment with changing priorities
• Professional phone manner, good interpersonal skills and the ability to communicate effectively with, tact, diplomacy and finesse
• Background and a strong interest in the business strategy and operations of general entertainment, Social and YouTube content
• Proficiency with Adobe Acrobat, Google Docs/Sheets/Slides, Microsoft Excel (including formulas), PowerPoint, charts, Outlook, and Zoom is required
• Self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Highly organized, detail oriented, and a problem solver. Professional presence, good judgment, and ability to anticipate needs
• Superb attention to detail and follow-through skills to complete deadline-intensive projects as needed
• Ability to work overtime and flexible hours as needed