Executive Assistant to CEO

This is a Full Time Job

The Executive Assistant is a unique role that requires the ability to partner with the first assistant while providing administrative support to FOX Entertainment's CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and managing projects.

A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands effectively, and a dynamic schedule and deliver under pressure. This role also requires high-caliber soft skills and a high level of energy and finesse to ensure day-to-day matters are handled with care. This opportunity provides invaluable experience, a high-level view of the entertainment business, and the opportunity to build collaborative relationships with executives and assistants throughout the company.

Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

A SNAPSHOT OF RESPONSIBILITIES
• Provide administrative support to the CEO including calendar management, meeting planning, general office duties, and greeting guests
• In partnership with the first assistant, answer incoming calls and ensure that messages are accurate and delivered in a timely fashion
• Assist the first assistant in managing appointments, coordinating with appropriate parties
• Create and manage databases, flagging prominent news articles, videos, and any other current related material
• Conduct online research and analysis for special projects
• Orchestrate travel and logistics
• Timely preparation and tracking of expense reports
• Manage office communications via mail and email in conjunction with the first assistant
• Manage/restock office supplies, along with other general office responsibilities as required
• Assist in planning and setting up for special events

WHAT YOU WILL NEED
• Undergraduate degree with 2+ years in the entertainment industry
• Self-starter with the ability to prioritize, organize, and establish administrative procedures and work under pressure
• Ability to handle confidential information and interact with high-level executives
• Ability to work overtime and weekends as needed
• Professional presence, good judgment, and ability to anticipate needs
• Highly organized, detail-oriented, and a problem-solver
• Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint;
• IT savvy with an understanding of current technology and trends
• Excellent oral and written communication skills