Executive Assistant in Alternative Entertainment Production

This is a Full Time Job

In this exciting role, the Executive Assistant will provide administrative support for senior executives on the team, as well as partner with the team on production related responsibilities.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Manage the SVP and VP's schedules and daily calendars, ensuring key appointments and production milestones are prioritized
• Manage facilities and office-related needs as directed
• Organize and coordinate meetings, including scheduling and sending reminders
• Record and track minutes for executive meetings
• Maintain comprehensive and accurate records, ensuring all production and departmental documents are filed correctly
• Maintain and update departmental master production, development, and post-production calendars for all projects in production
• Assist in the creation and maintenance of production documents and files, including wrap binders and show files
• Provide budgeting support for development projects, tracking expenses and assisting with cost reporting
• Help coordinate development run-throughs and provide onsite production support for Los Angeles-based projects as needed
• Sort, track, file, and maintain production and project materials, including confidential information and vital documents
• Assist with asset and delivery management, including uploading and filing production content to the BOX system and SeeView
• Support the onboarding of new personnel, ensuring necessary resources such as seating, badges, parking, and IT access are provided
• Oversee storage and production asset lists to ensure all items are tracked and accounted for
• Provide additional administrative support as needed, including travel arrangements and handling phone calls
• Maintain internal studio database, tracking key dates and data for all projects in production from greenlight through final delivery.

WHAT YOU WILL NEED
• Bachelor's Degree in Film/Television, Business Administration, or a related field
• 1-2 years of experience as a Production Coordinator or Executive Assistant
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong verbal and written communication skills, with a professional and personable demeanor
• Strong attention to detail and ability to work independently in a fast-paced environment
• Strong interest in television production and a growth-oriented mindset
• Proficiency in Microsoft Office Suite, Google Docs/Sheets/Slides, and PowerPoint
• Ability to read, interpret, and summarize budgets and financial reports
• Ability to manage confidential information and prioritize tasks effectively
• Proactive, self-starting problem solver who can anticipate needs and take initiative

NICE TO HAVE BUT NOT A DEALBREAKER
• Experience with Movie Magic Budgeting