Event Coordinator

This is a Freelance Job

The Freelance Event Coordinator supports the FOX Event team in all aspects of event administration and production. This candidate is someone who is interested in learning event planning from the ground up. They must be a team player and a self starter, not afraid to jump in and get their hands dirty. Strong organizational skills are a must, as you will be juggling multiple events for multiple teams at any given time. The Freelance Event Coordinator will report to the VP of Events, but work with multiple team members in support of events across many business units.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Support the events team in all administrative aspects of event planning including: meeting scheduling, travel booking, building itineraries, tracking and reporting of budgets, contracts, invoices, etc.
• Support equipment and materials prep for shipping prior to events
• Work cross functionally with our legal, finance, design and tech teams to make sure all necessary event needs are met in a timely manner under the direction of an event lead
• Create and prep presentation decks for stakeholders
• Coordinate PA needs and manage onsite PA responsibilities
• Other administrative functions as needed

WHAT YOU WILL NEED
• Ability to prioritize, and multi-task in a fast-paced, deadline-oriented, and ever-changing environment while projecting grace under pressure
• Ability to work independently, under the direction of the senior events team
• Ability to communicate clearly and effectively, both verbally and in writing with all levels of executives as well as stakeholders from various business units
• Desire to learn all aspects of event production
• Occasional travel may be required
• Able to work evenings and weekends as needed for events
• Able to lift 50 lbs. and work on your feet for extended periods as needed